Estate Agent Contract Template for Belgium

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Key Requirements PROMPT example:

Estate Agent Contract

"I need a Belgian Estate Agent Contract for the exclusive sale of my luxury residential property in Brussels, with specific provisions for international marketing and virtual viewings, starting from March 2025."

Document background

The Estate Agent Contract is a fundamental document used in Belgian real estate transactions to formalize the relationship between professional real estate agents and their clients. This agreement is essential when engaging a licensed real estate agent to market, sell, or lease property in Belgium. It must comply with strict regulatory requirements set by the Professional Institute of Real Estate Agents (IPI/BIV) and incorporate provisions from Belgian consumer protection law, GDPR requirements, and anti-money laundering regulations. The contract details the agent's services, commission structure, marketing approach, and mutual obligations, while providing necessary consumer protections including cooling-off periods where applicable. It's designed to protect both the agent's and client's interests while ensuring transparency and professional standards in real estate transactions.

Suggested Sections

1. Parties: Identification of the estate agent and the client, including professional registration numbers and contact details

2. Background: Context of the agreement and confirmation of agent's authority to act

3. Definitions: Key terms used throughout the agreement including Property, Services, Commission, etc.

4. Appointment and Duration: Terms of the agent's appointment, including exclusivity period if applicable

5. Property Details: Detailed description of the property and its asking price/rental value

6. Agent's Services: Comprehensive list of services to be provided by the agent

7. Agent's Obligations: Legal and professional obligations of the agent including compliance with IPI/BIV regulations

8. Client's Obligations: Client's responsibilities including providing accurate information and access to the property

9. Commission Structure: Detailed breakdown of fees, commission rates, and payment terms

10. Marketing and Advertising: Agreed marketing strategy and advertising methods

11. Data Protection: GDPR compliance and data handling procedures

12. Anti-Money Laundering: AML compliance requirements and procedures

13. Termination: Conditions and process for terminating the agreement

14. Governing Law: Confirmation of Belgian law application and jurisdiction

Optional Sections

1. Multiple Agency Clause: Used when the client may engage multiple agents

2. Property Management Services: Include when offering additional property management services

3. International Marketing: Added for properties targeting international buyers/tenants

4. Virtual Viewing Services: Specific terms for virtual property viewings and digital marketing

5. Regional Specific Clauses: Additional clauses specific to Brussels-Capital, Flanders, or Wallonia regions

6. Language Declaration: Required when contract is provided in multiple languages

7. Energy Performance Services: When agent assists with obtaining energy performance certificates

Suggested Schedules

1. Schedule 1: Property Details: Detailed property specification, including cadastral details and energy performance certificate

2. Schedule 2: Commission Rates: Detailed breakdown of all fees and commission structures

3. Schedule 3: Marketing Plan: Specific marketing activities and timeline

4. Schedule 4: Property Photographs: Approved photographs and marketing materials

5. Schedule 5: Property Documentation: List of required property documents and certificates

6. Appendix A: General Terms and Conditions: Standard terms and conditions compliant with Belgian law

7. Appendix B: Privacy Notice: Detailed GDPR privacy notice and data processing information

8. Appendix C: Client Identification Forms: AML and due diligence documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Management

Property Development

Professional Services

Construction

Residential Property

Commercial Property

Luxury Real Estate

Property Investment

Relevant Teams

Legal

Real Estate

Compliance

Sales

Operations

Business Development

Administration

Risk Management

Client Services

Property Management

Relevant Roles

Real Estate Agent

Property Manager

Real Estate Broker

Agency Director

Compliance Officer

Legal Counsel

Property Consultant

Sales Manager

Business Development Manager

Contract Administrator

Real Estate Partner

Operations Manager

Find the exact document you need

Contract Between Agency And Client

A Belgian law-governed agreement establishing the terms and conditions between a service agency and its client, including service scope, payments, and legal obligations.

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Authors

Alex Denne

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