Data Protection Privacy Notice Template for Belgium

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Key Requirements PROMPT example:

Data Protection Privacy Notice

"I need a Data Protection Privacy Notice for my Belgian e-commerce company launching in January 2025, which will process customer data across the EU and use automated decision-making for credit scoring."

Document background
The Data Protection Privacy Notice is a mandatory document required for any organization operating in Belgium that processes personal data. It fulfills the transparency obligations under both the General Data Protection Regulation (GDPR) and the Belgian Data Protection Act of 2018. This document must be provided to data subjects at the time their personal data is collected and should be easily accessible, written in clear language, and comprehensive in its coverage of data processing activities. The notice needs to address specific Belgian legal requirements while maintaining compliance with broader EU data protection standards. It serves multiple purposes: informing data subjects about their rights, documenting compliance with legal obligations, and demonstrating transparency in data processing activities. Regular reviews and updates are necessary to ensure the notice remains accurate and compliant with evolving data protection laws and organizational practices.
Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose

2. Who We Are: Identity and contact details of the data controller and, where applicable, its representative and data protection officer

3. Information We Collect: Categories of personal data collected, including special categories if applicable

4. How We Collect Your Information: Sources of personal data, whether directly from the data subject or from third parties

5. Legal Basis for Processing: Legal grounds under GDPR Article 6 (and Article 9 if applicable) for processing personal data

6. How We Use Your Information: Purposes of processing and the legitimate interests pursued

7. Data Sharing and Recipients: Categories of recipients of personal data, including third parties and international transfers

8. Data Retention: Period for which personal data will be stored, or criteria used to determine that period

9. Your Privacy Rights: Rights of data subjects under GDPR and Belgian law, including how to exercise them

10. Data Security: Measures taken to protect personal data

11. Updates to This Notice: Information about how changes to the privacy notice will be communicated

12. How to Contact Us: Contact details for privacy-related queries and complaints, including DPO contact if applicable

Optional Sections

1. Cookies and Tracking Technologies: Required if the organization uses cookies or similar tracking technologies on websites or apps

2. International Data Transfers: Required if personal data is transferred outside the EEA, detailing transfer mechanisms and safeguards

3. Automated Decision Making: Required if the organization performs automated decision-making or profiling

4. Children's Privacy: Required if services are offered to or may be used by children

5. Employment Data Processing: Required if the privacy notice covers employee data processing

6. Direct Marketing: Required if personal data is used for direct marketing purposes

7. CCTV and Monitoring: Required if surveillance systems or employee monitoring is in place

8. Special Categories of Data: Required if processing special categories of personal data under Article 9 GDPR

Suggested Schedules

1. Cookie List: Detailed list of cookies used, their purposes, and duration

2. Third-Party Processors: List of data processors and sub-processors, their locations, and processing purposes

3. Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

4. Data Retention Schedule: Detailed retention periods for different categories of personal data

5. International Transfer Mechanisms: Details of transfer mechanisms used for international data transfers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Technology

Healthcare

Financial Services

Retail

Education

Manufacturing

Professional Services

Telecommunications

Public Sector

E-commerce

Insurance

Real Estate

Transportation

Hospitality

Energy

Media and Entertainment

Relevant Teams

Legal

Compliance

Information Security

IT

Risk Management

Data Protection

Privacy

Information Governance

Operations

Human Resources

Marketing

Customer Service

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

Chief Privacy Officer

Risk Manager

IT Director

Chief Information Security Officer

Chief Legal Officer

Compliance Director

Data Protection Lawyer

Privacy Analyst

Information Governance Manager

Chief Technology Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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