The Data Privacy Consent Statement is a crucial document required whenever organizations in Belgium need to obtain explicit consent for processing personal data. This document is essential for compliance with both the EU General Data Protection Regulation (GDPR) and the Belgian Data Protection Act of 2018. It must be used when consent is the legal basis for data processing, particularly in situations involving special categories of personal data, direct marketing, or when existing consent needs to be updated to meet current legal requirements. The statement must be provided in the appropriate official language (Dutch, French, or German) depending on the region in Belgium where it will be used. It should clearly outline the specific purposes of data processing, data subject rights, and provide all information necessary for individuals to make an informed decision about giving their consent.
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1. Introduction and Identity: Identifies the data controller, including full legal name, registration details, and contact information
2. Purpose of Data Processing: Clear explanation of why personal data is being collected and how it will be used, with specific purposes listed separately
3. Types of Personal Data: Detailed list of personal data categories that will be collected and processed
4. Legal Basis: Explanation that consent is the legal basis for processing, and what this means for the data subject
5. Data Sharing and Recipients: Information about third parties who will receive or have access to the personal data
6. Data Retention: How long the personal data will be kept and criteria used to determine this period
7. Data Subject Rights: Explanation of rights under GDPR including right to withdraw consent, access data, request erasure, etc.
8. Contact Information: How to contact the organization and Data Protection Officer (if applicable) for privacy-related matters
9. Consent Declaration: Clear statement of consent with signature/checkbox and date
1. International Transfers: Required if personal data will be transferred outside the EU/EEA, explaining transfer mechanisms and safeguards
2. Automated Decision Making: Required if any automated decision-making or profiling is performed using the personal data
3. Cookies and Tracking: Required if the consent covers website cookies or other tracking technologies
4. Marketing Communications: Required if consent includes permission for marketing communications, with specific opt-in choices
5. Special Categories of Data: Required if processing sensitive personal data categories under Article 9 GDPR
1. Processing Activities List: Detailed breakdown of specific processing activities and purposes if multiple distinct processing operations are covered
2. Third Party Recipients: Detailed list of third parties who will receive the data, if too extensive to include in main text
3. Technical and Security Measures: Overview of security measures implemented to protect personal data, if relevant to consent decision
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Data Privacy Consent Statement
A Belgian-law governed consent statement for personal data processing, compliant with GDPR and Belgian Data Protection Act requirements.
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