Copyright Infringement Letter Template for Belgium

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Key Requirements PROMPT example:

Copyright Infringement Letter

"I need a Copyright Infringement Letter to address unauthorized use of my photography portfolio on a Belgian e-commerce website, including at least 20 of my copyrighted images being used without permission since January 2025."

Document background
The Copyright Infringement Letter is a crucial legal instrument used when unauthorized use of copyrighted material is discovered in Belgium. This document serves as the initial formal step in addressing copyright violations, combining elements of Belgian national law and EU copyright directives. It is typically employed when informal resolution attempts have failed or when immediate action is required due to significant infringement. The letter must detail the protected work, evidence of ownership, specific instances of infringement, and demands for cessation, while adhering to Belgian legal requirements for such notices. This document is particularly important as it often serves as the foundation for any subsequent legal proceedings and demonstrates the rights holder's active protection of their intellectual property.
Suggested Sections

1. Sender and Recipient Details: Full contact information of both parties, including names, addresses, and any reference numbers

2. Copyright Ownership Statement: Clear declaration of ownership or right to represent the copyright holder, including registration details if applicable

3. Description of Protected Work: Detailed description of the copyrighted work(s) being infringed, including creation date and any registration numbers

4. Infringement Details: Specific description of the infringing activity, including dates, locations, and nature of the infringement

5. Legal Basis: Reference to relevant Belgian and EU copyright laws that establish the basis for the claim

6. Evidence Statement: Overview of the evidence documenting the infringement

7. Cease and Desist Demand: Clear statement of demands to stop infringing activity

8. Remedial Actions Required: Specific actions required from the recipient to remedy the situation

9. Response Timeline: Deadline for response and potential consequences of non-compliance

Optional Sections

1. Previous Communications: Reference to any prior attempts to resolve the matter, used when there has been previous correspondence

2. Damage Assessment: Detailed calculation of damages suffered, used when monetary compensation is being sought

3. Settlement Proposal: Proposed terms for amicable resolution, included when willing to negotiate a settlement

4. Jurisdiction Statement: Specification of jurisdiction for any legal proceedings, used in cross-border cases

5. Without Prejudice Statement: Legal reservation of rights, used when opening settlement discussions

Suggested Schedules

1. Evidence Documentation: Copies or screenshots of infringing material, comparison with original work

2. Copyright Registration: Copies of copyright registration certificates or other proof of ownership

3. Chain of Title: Documents proving ownership history if the copyright has been transferred

4. Damage Calculation: Detailed breakdown of claimed damages with supporting documentation

5. Prior Communications Log: Chronological record of previous attempts to resolve the matter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Media and Entertainment

Publishing

Software and Technology

Music Industry

Visual Arts

Photography

Advertising and Marketing

Education

Gaming

Fashion and Design

Architecture

Film and Television

Digital Content Creation

Relevant Teams

Legal

Intellectual Property

Compliance

Content Protection

Rights Management

Creative Operations

Brand Protection

Digital Assets

Publishing Operations

Content Management

Relevant Roles

Intellectual Property Lawyer

Legal Counsel

Copyright Officer

Content Protection Manager

Licensing Manager

Rights Management Director

Legal Operations Manager

Compliance Officer

Brand Protection Manager

Creative Director

Digital Rights Manager

Content Creator

Artist

Author

Publisher

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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