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Basic Room Rental Agreement

Basic Room Rental Agreement Template for Belgium

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Key Requirements PROMPT example:

Basic Room Rental Agreement

"I need a Basic Room Rental Agreement for a furnished student room in Brussels, starting January 2025, with specific clauses about internet access and shared kitchen facilities, including an option for summer storage."

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Document background
The Basic Room Rental Agreement serves as a fundamental legal instrument for formalizing room rental arrangements in Belgium. It is specifically designed to comply with Belgian federal law and regional housing regulations, making it suitable for use in Brussels, Flanders, and Wallonia. This document is particularly valuable for landlords renting individual rooms in shared houses, student accommodations, or professional housing arrangements. The agreement includes all legally required elements under Belgian law, such as clear identification of parties, precise property description, rent and charges specifications, and mandatory registration requirements. It also addresses specific Belgian legal requirements such as energy performance certificates and housing quality standards. This template can be used by individual landlords, property management companies, and housing associations to ensure their room rental arrangements are legally compliant and properly documented.
Suggested Sections

1. Parties: Identification and contact details of the landlord and tenant, including full legal names, addresses, and national registration numbers

2. Background: Brief context of the rental arrangement and property location

3. Definitions: Key terms used throughout the agreement including 'Property', 'Common Areas', 'House Rules', etc.

4. Property Description: Detailed description of the room being rented and specification of which common areas are included in the rental

5. Term and Commencement: Duration of the rental agreement and start date, specifying whether it's a fixed-term or periodic tenancy

6. Rent and Charges: Monthly rent amount, payment terms, and breakdown of additional charges (utilities, internet, etc.)

7. Security Deposit: Amount of security deposit, terms of holding and conditions for return

8. Maintenance and Repairs: Responsibilities of landlord and tenant regarding maintenance, repairs, and cleaning

9. Use of Property: Permitted use of the room and common areas, including any restrictions

10. House Rules: Basic rules regarding noise, guests, smoking, pets, and use of common facilities

11. Termination: Conditions and notice periods for termination by either party

12. Insurance: Requirements for tenant's contents insurance and landlord's building insurance

13. Governing Law: Specification that the agreement is governed by Belgian law and relevant regional regulations

Optional Sections

1. Subletting: Terms for subletting, if permitted - include when subletting might be considered

2. Parking: Terms for use of parking facilities - include if parking space is available

3. Additional Services: Details of any additional services provided (cleaning, laundry, etc.) - include if extra services are offered

4. Special Conditions: Any special arrangements or conditions specific to the property - include for non-standard arrangements

5. Internet and Communications: Terms for use of internet and communication services - include if provided by landlord

6. Furniture and Fittings: List and conditions for use of provided furniture - include for furnished rentals

Suggested Schedules

1. Schedule 1 - Property Inventory: Detailed inventory of the room's condition and contents at the start of tenancy

2. Schedule 2 - Energy Performance Certificate: Mandatory EPC certificate showing property's energy efficiency rating

3. Schedule 3 - House Rules: Detailed house rules and regulations for the property

4. Schedule 4 - Utility Agreements: Details of utility arrangements and payment responsibilities

5. Schedule 5 - Fire Safety Certificate: Documentation confirming compliance with fire safety regulations

6. Appendix A - Registration Documents: Documents required for mandatory registration of the rental agreement

7. Appendix B - Photographic Evidence: Photos documenting the condition of the room and any furnished items

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Property Management

Student Housing

Residential Property

Housing Services

Property Investment

Hospitality

Educational Housing

Corporate Housing

Relevant Teams

Legal

Property Management

Residential Leasing

Housing Services

Tenant Relations

Compliance

Operations

Facilities Management

Administration

Customer Service

Relevant Roles

Property Manager

Landlord

Real Estate Agent

Housing Officer

Leasing Manager

Student Housing Coordinator

Residential Property Manager

Legal Compliance Officer

Tenant Relations Manager

Housing Administrator

Property Services Coordinator

Facilities Manager

Industries
Belgian Civil Code (Book III, Title VIII, Chapter II): Contains the fundamental rules governing rental agreements, including basic requirements for contracts, rights and obligations of both parties, and termination conditions
Brussels Housing Code (for Brussels Region): Regional legislation setting standards for housing quality, safety requirements, and specific tenant protections in the Brussels Capital Region
Flemish Housing Code (Vlaamse Wooncode): Regional legislation for Flanders defining housing quality standards and rental regulations specific to the Flemish region
Walloon Housing Code (Code wallon du Logement): Regional housing regulations applicable in Wallonia, including quality standards and specific rental provisions
Belgian Anti-Discrimination Law of 10 May 2007: Prohibits discrimination in housing based on protected characteristics such as race, gender, age, disability, or sexual orientation
Belgian Privacy Act of 30 July 2018: Implements GDPR requirements and regulates the collection and processing of tenant personal data
Registration Duty Code: Governs the mandatory registration of rental agreements with the local registration office and associated fees
Energy Performance Regulations: Requirements for energy performance certificates (EPC) that must be provided to tenants before signing a rental agreement
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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