Commercial Space Lease Agreement Template for Belgium

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Key Requirements PROMPT example:

Commercial Space Lease Agreement

"I need a Commercial Space Lease Agreement for a retail space in Brussels, starting March 1, 2025, with specific provisions for 24/7 operations and requirements for installing specialized refrigeration equipment."

Document background
The Commercial Space Lease Agreement is a crucial document used when establishing a formal legal relationship between a landlord and a commercial tenant in Belgium. This agreement is essential for businesses seeking to lease retail, office, or industrial spaces and must comply with Belgium's specific commercial lease legislation, particularly the Commercial Lease Act of 1951. The document typically includes detailed provisions about the property, rental terms, duration (minimum 9 years), maintenance obligations, permitted use, and various other essential terms. It requires careful consideration of both federal Belgian law and regional regulations, as property regulations can vary between Brussels-Capital, Flanders, and Wallonia. The agreement must be registered with the appropriate authorities and may need to address specific requirements such as environmental certifications, urban planning restrictions, and commercial use permits.
Suggested Sections

1. Parties: Identification of landlord and tenant with full legal details including registration numbers

2. Background: Context of the lease agreement and brief description of the property

3. Definitions: Definitions of key terms used throughout the agreement

4. Property Description: Detailed description of the leased premises including address, size, and permitted use

5. Term and Renewal: Duration of lease (minimum 9 years under Belgian law) and renewal conditions

6. Rent and Payment Terms: Rent amount, payment schedule, indexation, and payment methods

7. Charges and Taxes: Distribution of charges, utilities, and taxes between parties

8. Security Deposit: Amount and form of security deposit and conditions for return

9. Use of Premises: Permitted commercial activities and restrictions on use

10. Maintenance and Repairs: Responsibilities of each party for maintenance, repairs, and improvements

11. Insurance: Required insurance coverage for both parties

12. Assignment and Subletting: Conditions for assignment and subletting rights

13. Termination: Grounds and procedures for early termination

14. Registration: Obligations regarding official registration of the lease

15. Governing Law: Confirmation of Belgian law application and jurisdiction

16. Signatures: Execution blocks for all parties

Optional Sections

1. Environmental Provisions: Required when the property has specific environmental concerns or requirements

2. Alterations and Improvements: Include when tenant is permitted to make significant modifications to the premises

3. Trading Name and Signage: Necessary when specific arrangements for external signage or branding are required

4. Break Clause: Optional early termination rights beyond those provided by law

5. Service Charge Provisions: Required for multi-tenant buildings with shared services

6. Green Lease Provisions: Include when parties agree to specific environmental sustainability commitments

7. Parking: Include when parking spaces are part of the lease

8. Covid-19 or Force Majeure Provisions: Specific provisions for pandemic or other force majeure situations

Suggested Schedules

1. Floor Plan: Detailed plans showing the leased area and measurements

2. Inventory: List of fixtures, fittings, and equipment included in the lease

3. State of Delivery Report: Detailed description of the property condition at the start of the lease

4. Technical Specifications: Technical details of building systems and installations

5. House Rules: Building regulations and procedures for multi-tenant properties

6. Environmental Performance Certificate: Mandatory energy performance documentation

7. Service Charge Budget: Breakdown of estimated service charges for the first year

8. Permitted Alterations: Specifications of allowed modifications to the premises

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Retail

Office Space

Industrial

Hospitality

Healthcare

Professional Services

Manufacturing

Logistics

Technology

Entertainment

Education

Financial Services

Relevant Teams

Legal

Real Estate

Facilities Management

Operations

Finance

Risk & Compliance

Property Management

Business Development

Administrative Services

Relevant Roles

Real Estate Manager

Property Manager

Facilities Director

Legal Counsel

Commercial Director

Business Development Manager

Operations Manager

Chief Financial Officer

Lease Administrator

Asset Manager

Risk Manager

Compliance Officer

Real Estate Agent

Property Consultant

Store Manager

Regional Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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