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Simple Rental Agreement

Simple Rental Agreement Template for Belgium

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Key Requirements PROMPT example:

Simple Rental Agreement

"I need a Simple Rental Agreement for a furnished one-bedroom apartment in Brussels that I'm renting to an international student starting January 2025, including clauses about permitted subletting during summer holidays and specific provisions about maintaining the furniture."

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Document background
The Simple Rental Agreement is a fundamental legal document used in Belgium for residential property leases, designed to comply with both federal civil law and regional housing regulations. This document is typically used for standard residential lettings, whether furnished or unfurnished, and can be adapted for different regions (Brussels-Capital, Flanders, or Wallonia) while maintaining compliance with local requirements. The Simple Rental Agreement includes mandatory provisions regarding rent, duration, maintenance obligations, and security deposits, as well as required attachments such as the energy performance certificate and property inventory. It serves as a comprehensive yet straightforward template that can be used by private landlords, property management companies, or real estate agencies, ensuring all parties' rights and obligations are clearly defined while meeting Belgian legal requirements for residential leases.
Suggested Sections

1. Parties: Identification and complete details of the landlord and tenant, including full names, national registration numbers, current addresses, and contact information

2. Background: Brief context about the property rental and the parties' intention to enter into this agreement

3. Definitions: Definitions of key terms used throughout the agreement

4. Property Description: Detailed description of the rental property, including its address, size, and included facilities

5. Term and Duration: Specification of the lease duration, start date, and end date, including any renewal terms

6. Rent and Charges: Details of the monthly rent, payment terms, indexation, and additional charges such as utilities and common area maintenance

7. Security Deposit: Amount of the security deposit, terms of its holding and conditions for its return

8. Maintenance and Repairs: Responsibilities of both parties regarding property maintenance, repairs, and improvements

9. Insurance Requirements: Mandatory insurance requirements for both landlord and tenant

10. Access and Inspection: Conditions under which the landlord may access the property

11. Termination: Conditions and procedures for early termination by either party

12. Registration: Details about the mandatory registration of the lease agreement with Belgian authorities

13. Governing Law: Specification that the agreement is governed by Belgian law and the applicable regional decree

14. Signatures: Space for dated signatures of all parties

Optional Sections

1. Furnished Property Inventory: To be included if the property is being rented furnished, listing all items included

2. Pet Policy: To be included if pets are allowed or specifically prohibited, including any conditions

3. Subletting and Assignment: To be included if subletting or assignment rights are granted or specifically prohibited

4. Special Uses: To be included if any special uses of the property are permitted (e.g., home office, professional activities)

5. Parking Arrangements: To be included if parking spaces are part of the rental agreement

6. Garden/External Areas Maintenance: To be included if the property includes gardens or external areas requiring maintenance

7. Noise and Nuisance: To be included in multi-unit buildings or areas with specific noise regulations

8. Energy and Sustainability: To be included if there are specific agreements about energy usage or sustainability measures

Suggested Schedules

1. Schedule 1 - Property Inventory (État des lieux/Plaatsbeschrijving): Detailed inventory of the property's condition at the start of the lease

2. Schedule 2 - Energy Performance Certificate: Mandatory EPC certificate showing the property's energy efficiency rating

3. Schedule 3 - House Rules: If applicable, rules of the building or housing complex

4. Schedule 4 - Photographic Evidence: Photos documenting the property's condition at the start of the lease

5. Schedule 5 - Maintenance Schedule: Detailed breakdown of maintenance responsibilities between landlord and tenant

6. Appendix A - Required Legal Information: Mandatory information about tenant and landlord rights under Belgian law

7. Appendix B - Fire Safety Certificate: If required, documentation of fire safety compliance

8. Appendix C - Technical Installations Manual: Instructions for use of heating, security systems, and other technical installations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant legal definitions
Agreement
Property
Commencement Date
Term
Rent
Security Deposit
Common Areas
Fixed Charges
Variable Charges
Energy Performance Certificate
Property Inventory
Registration Fee
Index Adjustment
Force Majeure
Permitted Use
Working Day
Notice Period
Common Maintenance
Major Repairs
Minor Repairs
État des lieux/Plaatsbeschrijving
Rental Guarantee
Applicable Regional Decree
Registration Office
House Rules
Technical Installations
Urgent Repairs
Normal Wear and Tear
Indexation Date
Handover Date
Relevant Industries

Real Estate

Property Management

Residential Housing

Corporate Housing

Legal Services

Relocation Services

Property Investment

Student Housing

Social Housing

Relevant Teams

Legal

Real Estate

Property Management

Facilities

Housing Administration

Compliance

Corporate Services

Tenant Relations

Operations

Administrative Support

Relevant Roles

Property Manager

Real Estate Agent

Housing Officer

Facility Manager

Legal Counsel

Relocation Specialist

Tenant Relations Manager

Housing Administrator

Corporate Housing Manager

Compliance Officer

Lease Administrator

Real Estate Portfolio Manager

Industries
Belgian Civil Code (Code Civil/Burgerlijk Wetboek) - Book III: Contains fundamental principles of contract law and basic provisions governing lease agreements, including general obligations of landlords and tenants
Brussels Housing Code (for Brussels Region): Regional legislation specifying housing quality standards, safety requirements, and specific tenant-landlord regulations for the Brussels Capital Region
Flemish Decree on Residential Leases (for Flanders): Regional legislation governing residential lease agreements in Flanders, including mandatory provisions, duration, and termination rules
Walloon Decree on Residential Leases (for Wallonia): Regional legislation governing residential lease agreements in Wallonia, including specific regional requirements and tenant protections
Registration Decree: Mandatory registration requirements for rental agreements with the local registration office (kantoor Rechtszekerheid/bureau Sécurité juridique)
Belgian Anti-Discrimination Law: Prohibits discrimination in housing based on protected characteristics such as race, gender, age, disability, or other criteria
Energy Performance Legislation: Requirements for energy performance certificates (EPC) that must be provided to tenants before signing the lease
Property Insurance Laws: Regulations regarding mandatory insurance requirements for rental properties and liability coverage
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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