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360 Degree Evaluation

360 Degree Evaluation Template for Belgium

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Key Requirements PROMPT example:

360 Degree Evaluation

"I need a 360 Degree Evaluation agreement for our Belgian offices that complies with GDPR and includes provisions for cross-border data transfer, as we'll be implementing this system across our European offices starting March 2025."

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Document background
This document serves as the foundational agreement for implementing a 360 Degree Evaluation system within organizations operating under Belgian law. It is designed for use when establishing or updating comprehensive employee feedback systems, ensuring compliance with Belgian employment legislation, EU GDPR requirements, and local worker protection laws. The agreement covers essential aspects including evaluation methodologies, data protection measures, language requirements for different Belgian regions, and worker consultation procedures. It's particularly crucial for organizations implementing structured feedback systems for the first time or updating existing evaluation processes to meet current legal standards. The document addresses specific Belgian requirements regarding works council consultation, trade union involvement, and employee privacy rights, while providing a framework that can be customized to various organizational needs while maintaining legal compliance.
Suggested Sections

1. Parties: Identification of the employer and employee subject to the 360-degree evaluation

2. Background: Context of implementing the 360-degree evaluation system and its organizational objectives

3. Definitions: Key terms used in the document including 'evaluators', 'feedback providers', 'evaluation cycle', 'competencies', etc.

4. Purpose and Scope: Detailed objectives of the 360-degree evaluation and its scope within the organization

5. Evaluation Process: Step-by-step description of how the 360-degree evaluation will be conducted

6. Roles and Responsibilities: Duties and responsibilities of all parties involved in the evaluation process

7. Confidentiality and Data Protection: GDPR compliance measures and confidentiality requirements for handling evaluation data

8. Feedback Collection and Processing: Methods and procedures for collecting and processing feedback from various sources

9. Results Communication: Procedures for communicating evaluation results to the employee

10. Development Planning: Process for creating and implementing development plans based on evaluation results

11. Quality Assurance: Measures to ensure the evaluation process remains fair and objective

12. Review and Appeals: Procedures for reviewing and appealing evaluation results

Optional Sections

1. Integration with Performance Management: Use when the 360-degree evaluation is linked to broader performance management processes

2. Compensation and Recognition: Include when evaluation results are tied to compensation or reward systems

3. Cross-Border Data Transfer: Required for international organizations transferring evaluation data across borders

4. Language Provisions: Necessary when evaluations are conducted in multiple languages or across different Belgian regions

5. Trade Union Consultation: Include when there are specific agreements with trade unions regarding the evaluation process

6. Remote Evaluation Procedures: Add for organizations conducting evaluations in remote or hybrid work environments

Suggested Schedules

1. Evaluation Timeline: Detailed schedule of the evaluation cycle including key dates and deadlines

2. Competency Framework: Detailed description of competencies being evaluated and their indicators

3. Feedback Questionnaires: Standard forms and questions used in the evaluation process

4. Data Processing Agreement: Detailed GDPR-compliant procedures for handling personal data

5. Development Plan Template: Standard template for creating personal development plans

6. Rater Selection Criteria: Guidelines for selecting appropriate feedback providers

7. Evaluation Rating Scales: Detailed explanation of rating scales and scoring methods

8. Appeals Process Flowchart: Visual representation of the appeals procedure

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
360 Degree Evaluation
Agreement
Applicable Law
Assessment Criteria
Assessment Period
Competency Framework
Confidential Information
Data Controller
Data Processor
Data Protection Laws
Data Subject
Development Plan
Effective Date
Evaluation Cycle
Evaluation Data
Evaluation Report
Evaluator
Feedback Provider
GDPR
Individual Report
Participant
Personal Data
Processing
Professional Development Goals
Rating Scale
Rater
Raw Data
Respondent
Review Committee
Review Period
Stakeholder
Subject Employee
Summary Report
Survey Administrator
Trade Union Representatives
Valid Response
Works Council
Working Day
Clauses
Confidentiality
Data Protection
Privacy
Consent
Process Description
Roles and Responsibilities
Evaluation Criteria
Feedback Collection
Information Rights
Documentation
Quality Assurance
Appeals Process
Development Planning
Record Keeping
Language Requirements
Employee Rights
Trade Union Consultation
Works Council Rights
Evaluation Timeline
Training Requirements
Anti-Discrimination
Dispute Resolution
Amendments
Termination
Governing Law
Severability
Force Majeure
Implementation Process
Data Storage
Data Transfer
Access Rights
Rectification Rights
Non-Retaliation
Review Process
Relevant Industries

Financial Services

Technology

Healthcare

Manufacturing

Professional Services

Education

Public Sector

Telecommunications

Retail

Pharmaceutical

Construction

Energy

Transportation

Consulting

Non-Profit

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Learning & Development

Organizational Development

Senior Management

Information Technology

Data Protection

Internal Communications

Relevant Roles

HR Director

HR Manager

Performance Management Specialist

Talent Development Manager

Learning and Development Manager

Organizational Development Consultant

HR Business Partner

Chief Human Resources Officer

Employee Relations Manager

Compensation and Benefits Manager

Training Coordinator

Department Manager

Team Leader

Division Head

Chief Executive Officer

Department Director

Industries
General Data Protection Regulation (GDPR): EU-wide regulation that governs how personal data must be collected, processed, and stored. Crucial for handling employee feedback and evaluation data.
Belgian Privacy Act of 30 July 2018: National implementation of GDPR principles, providing specific requirements for processing personal data in Belgium.
Collective Labour Agreement No. 9: Regulates information and consultation procedures with employees, including evaluation processes and their implementation.
Belgian Anti-Discrimination Laws of 10 May 2007: Prohibits discrimination in employment practices, including evaluation procedures, based on protected characteristics.
Well-being at Work Act of 4 August 1996: Covers psychosocial risks at work, including stress and interpersonal relationships, which are relevant for feedback processes.
Language Decree Laws: Determines the language requirements for employment documents based on the company's location in Belgium (French, Dutch, or German-speaking regions).
Employment Contracts Act of 3 July 1978: Provides the basic framework for employment relationships, including evaluation processes and their impact on employment conditions.
Works Council Act: Regulates employee representation and consultation requirements for companies, including matters related to evaluation systems.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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