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Personal Data Notice

Personal Data Notice Template for Austria

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Key Requirements PROMPT example:

Personal Data Notice

"I need a Personal Data Notice for my Vienna-based e-commerce startup launching in March 2025, focusing on customer data collection through our website and mobile app, including payment processing and marketing communications."

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Document background
A Personal Data Notice is a fundamental document required under both the EU General Data Protection Regulation (GDPR) and Austrian Data Protection Act (DSG) for any organization processing personal data of EU residents. This document must be provided to data subjects at the time their personal data is collected, detailing how their information will be used, shared, and protected. It serves as a primary tool for transparency and fulfills legal obligations under Articles 13 and 14 of the GDPR, while incorporating specific Austrian legal requirements. The notice is particularly crucial in Austria, where data protection regulations are strictly enforced and the Data Protection Authority actively monitors compliance. Organizations must maintain and update this notice to reflect any changes in their data processing activities and ensure ongoing compliance with both EU and Austrian data protection laws.
Suggested Sections

1. Introduction: Identity and contact details of the data controller and, where applicable, its representative

2. Data Protection Officer: Contact details of the Data Protection Officer (DPO) where applicable

3. Categories of Personal Data: Description of the categories of personal data being processed

4. Purposes of Processing: Detailed explanation of why the personal data is being collected and processed

5. Legal Basis: Legal grounds for processing under GDPR Article 6 and, if applicable, Article 9

6. Recipients of Data: Information about who receives or has access to the personal data

7. Data Retention: How long the data will be stored, or the criteria used to determine this period

8. Data Subject Rights: Explanation of rights under GDPR including access, rectification, erasure, and data portability

9. Supervisory Authority: Information about the right to lodge a complaint with the Austrian Data Protection Authority

10. Contact Information: How to contact the organization regarding data protection matters

Optional Sections

1. International Transfers: Details about any data transfers outside the EU/EEA and safeguards in place - include if international transfers occur

2. Automated Decision Making: Information about any automated decision-making or profiling - include if such processing occurs

3. Statutory/Contractual Requirements: Whether providing personal data is a statutory or contractual requirement - include if relevant to the processing context

4. Legitimate Interests Assessment: Explanation of legitimate interests assessment where this is the legal basis - include when processing is based on legitimate interests

5. Specific Processing Activities: Details about special categories of data processing - include if processing sensitive data

6. Children's Privacy: Specific information about processing children's data - include if services are offered to children

Suggested Schedules

1. Processing Activities Register: Detailed list of specific processing activities and their characteristics

2. Categories of Recipients: Detailed breakdown of data recipients by category and purpose

3. Technical and Organizational Measures: Details of security measures implemented to protect personal data

4. Cookie List: Detailed list of cookies and similar technologies used, if applicable

5. Third Party Processors: List of data processors and their roles in data processing activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Consent
Special Categories of Personal Data
Profiling
Recipient
Third Party
Filing System
Supervisory Authority
Cross-border Processing
Main Establishment
Data Protection Officer
Representative
Binding Corporate Rules
Personal Data Breach
Biometric Data
Pseudonymization
Automated Decision-Making
Information Society Service
Genetic Data
Data Minimization
Storage Limitation
Legitimate Interest
Technical and Organizational Measures
Joint Controller
Data Protection Impact Assessment
Data Subject Rights
Clauses
Data Controller Information
Data Collection
Processing Purposes
Legal Basis
Data Categories
Data Recipients
International Transfers
Retention Periods
Data Subject Rights
Consent Management
Data Security
Automated Processing
Cookie Usage
Third-Party Processing
Data Protection Officer
Complaints Procedure
Changes to Notice
Contact Information
Specific Processing Activities
Children's Privacy
Marketing Communications
Employee Data Processing
CCTV Monitoring
Website Analytics
Social Media Integration
Relevant Industries

Financial Services

Healthcare

Technology

Retail

Education

Manufacturing

Professional Services

Public Sector

Telecommunications

E-commerce

Insurance

Real Estate

Transportation

Hospitality

Energy

Relevant Teams

Legal

Compliance

Information Security

Risk Management

Human Resources

Information Technology

Data Protection

Marketing

Customer Service

Operations

Executive Leadership

Digital Operations

Privacy

Relevant Roles

Data Protection Officer

Chief Privacy Officer

Legal Counsel

Compliance Manager

Information Security Manager

Risk Manager

HR Director

IT Manager

Chief Information Officer

Chief Technology Officer

Operations Manager

Marketing Director

Customer Service Manager

Digital Operations Manager

Chief Executive Officer

Industries
General Data Protection Regulation (GDPR): EU Regulation 2016/679 - Primary legislation governing personal data processing in the EU, directly applicable in Austria
Austrian Data Protection Act (Datenschutzgesetz - DSG): Federal law implementing GDPR in Austria and providing additional national requirements for data protection
Austrian Telecommunications Act (Telekommunikationsgesetz - TKG): Regulates electronic communications and contains provisions about data protection in telecommunications
Austrian Labor Constitutional Act (Arbeitsverfassungsgesetz - ArbVG): Contains provisions regarding employee data protection and works council rights in data processing matters
E-Commerce Act (E-Commerce-Gesetz - ECG): Regulates electronic business and contains provisions about data protection in online services
EU ePrivacy Directive (2002/58/EC): Specific rules for data protection in electronic communications, implemented in Austrian law
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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