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Farewell Letter To Clients

Farewell Letter To Clients Template for Austria

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Key Requirements PROMPT example:

Farewell Letter To Clients

"I need a Farewell Letter to Clients for my medical practice in Vienna, as I'm retiring on March 1, 2025, and transferring my practice to Dr. Maria Weber - the letter should emphasize my 25 years of service and ensure a smooth transition for my elderly patients."

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Document background
A Farewell Letter To Clients is a crucial professional communication document used when a service provider, professional, or business owner needs to inform clients about a significant change or transition in their professional relationship. This document, drafted in accordance with Austrian legal requirements and business practices, serves multiple purposes: it formally announces the change, expresses gratitude for the business relationship, provides essential transition information, and ensures compliance with Austrian data protection and business laws. The letter is particularly important in maintaining professional relationships and managing transitions in a way that minimizes disruption to clients while fulfilling legal obligations. It typically includes information about succession arrangements, handling of ongoing matters, and future contact details, all while adhering to Austrian professional standards and legal requirements.
Suggested Sections

1. Opening and Personal Address: Professional greeting and personalized address to the client

2. Expression of Gratitude: Acknowledgment and appreciation for the client's business and trust

3. Announcement of Departure/Change: Clear statement of the situation (retirement, career change, business closure, etc.)

4. Transition Information: Specific details about when the change will occur and what happens to ongoing matters

5. Future Arrangements: Information about successor or alternative service provider if applicable

6. Contact Information: New contact details or information about where to direct future inquiries

7. Closing Statement: Professional closing with well-wishes and final thank you

Optional Sections

1. Personal Reflection: Brief reflection on the professional relationship - appropriate for long-term or close business relationships

2. Service Continuation Details: Detailed information about how specific services or projects will be handled - needed when there are ongoing matters

3. Referral Information: Specific recommendations for alternative service providers - include when no direct successor is taking over

4. Timeline of Transition: Detailed timeline of the transition process - necessary for complex service transitions

5. Final Meeting Offer: Invitation for a final meeting or call - appropriate for high-value or long-term clients

Suggested Schedules

1. Contact Information Sheet: Detailed contact information for new service provider or successor

2. Transition Timeline: Detailed schedule of important dates and deadlines for the transition

3. Service Provider List: List of recommended alternative service providers with their specialties and contact details

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Professional Services

Legal Services

Financial Services

Healthcare

Consulting

Real Estate

Insurance

Accounting

Architecture

Engineering

Information Technology

Marketing and Advertising

Retail

Education and Training

Business Services

Relevant Teams

Client Relations

Account Management

Business Development

Customer Service

Professional Services

Legal

Operations

Administration

Communications

Marketing

Practice Management

Relevant Roles

Business Owner

Managing Director

Partner

Senior Consultant

Account Manager

Client Relationship Manager

Professional Service Provider

Independent Contractor

Department Head

Practice Leader

CEO

Principal Consultant

Senior Attorney

Financial Advisor

Medical Professional

Real Estate Agent

Insurance Broker

Business Consultant

Industries
GDPR (General Data Protection Regulation): EU-wide data protection regulation that governs how personal data should be handled, including requirements for data transfer and processing notifications
Austrian Data Protection Act (Datenschutzgesetz - DSG): National implementation of GDPR principles and additional Austrian-specific data protection requirements
Austrian Civil Code (ABGB): Governs general contractual obligations and professional relationships, including proper termination of business relationships
Austrian Consumer Protection Act (Konsumentenschutzgesetz - KSchG): Protects consumer interests in business relationships, including requirements for proper notification of business changes
Austrian Commercial Code (Unternehmensgesetzbuch - UGB): Regulates commercial relationships and professional obligations in business communications
Professional Standards and Ethics Codes: Industry-specific regulations governing professional conduct and client communications (varies by profession)
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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