Confirmation Statement Generator for United Arab Emirates

A Confirmation Statement is a formal declaration that UAE businesses must file annually with their local licensing authority to confirm their company details are accurate and up-to-date. It includes key information like registered office address, shareholders, directors, and any significant changes during the year.

Filing this statement helps maintain transparency in UAE's business ecosystem and ensures compliance with federal commercial regulations. Companies typically submit it alongside their license renewal, confirming that all previously filed information remains correct or highlighting any updates that regulators and stakeholders need to know about.

UAE businesses need to file their Confirmation Statement during the annual license renewal period, which varies based on their initial registration date. Companies must submit this statement even if no details have changed throughout the year—it's a mandatory requirement that keeps regulatory records current.

Time your Confirmation Statement preparation at least one month before your license renewal deadline. This gives you enough time to gather updated information, verify details with stakeholders, and address any discrepancies. Many businesses align this process with their annual audit to streamline compliance activities and ensure accuracy of reported information.

• Standard Confirmation Statement: Required for mainland companies, covering basic corporate details like shareholders, directors, and registered address
• Free Zone Confirmation Statement: Tailored for free zone entities with additional sections on business activities and zone-specific compliance
• Branch Office Statement: Specifically designed for UAE branches of foreign companies, including parent company details and local representative information
• Small Business Format: Simplified version for sole establishments and small LLCs with streamlined reporting requirements
• Professional License Statement: Modified format for professional service firms, focusing on qualification verifications and practitioner details

• Company Directors: Responsible for reviewing and confirming the accuracy of all information before submission to authorities
• Corporate Secretaries: Usually handle the preparation and filing of the Confirmation Statement, ensuring timely submission
• Legal Representatives: Review and verify compliance with UAE regulations before submission
• Licensing Authorities: Receive and process the statements, maintaining official records of company information
• Shareholders: Must be accurately listed in the statement, with their current shareholding percentages and any changes during the year

• Company Details: Gather current trade license, memorandum of association, and registered office address
• Ownership Structure: Compile updated shareholder information, including any transfers or changes during the year
• Management Records: List all current directors, managers, and company secretary with their details
• Business Activities: Review and confirm all licensed activities remain accurate
• Financial Status: Prepare share capital details and confirm if any capital changes occurred
• Supporting Documents: Collect proof of any changes made during the year, such as board resolutions or amendments

• Company Identifiers: Full legal name, trade license number, and registered office address
• Declaration Section: Formal statement confirming accuracy of information provided
• Ownership Details: Complete list of shareholders with shareholding percentages
• Management Structure: Current directors, managers, and company secretary information
• Business Activities: All licensed commercial activities and any changes
• Change Documentation: Summary of any corporate changes during the reporting period
• Attestation Block: Authorized signatory details and official company stamp space

A Confirmation Statement differs significantly from a Statement of Information Form in both purpose and timing. While both documents contain company information, they serve distinct functions in UAE's corporate compliance framework.

• Filing Requirements: Confirmation Statements must be submitted annually with license renewal, while Statement of Information Forms are filed when specific changes occur
• Information Scope: Confirmation Statements verify existing records and report annual changes, whereas Information Forms document specific updates as they happen
• Legal Effect: Confirmation Statements maintain ongoing compliance status, while Information Forms actively update official records
• Processing Time: Confirmation Statements typically process with license renewal, but Information Forms require immediate processing for urgent changes