Confirmation Statement Template for Singapore

A Confirmation Statement is a yearly filing that Singapore companies must submit to ACRA (Accounting and Corporate Regulatory Authority) to verify their business information. It confirms key details like the company's registered address, directors, shareholders, and share capital structure are accurate and up-to-date.

Filing this statement helps maintain transparency in Singapore's business ecosystem and ensures compliance with the Companies Act. Companies must submit it within 60 days of their Annual Return Date, along with their financial statements. Failing to file can result in penalties and affect the company's good standing with ACRA.

Every Singapore company needs to file a Confirmation Statement annually, within 60 days after their Annual Return Date. For most companies, this date falls on their incorporation anniversary. The filing becomes necessary after completing your annual financial statements and having them approved by shareholders.

Companies often prepare their Confirmation Statement alongside their Annual General Meeting (AGM) preparations. This timing makes sense because you'll have just reviewed and updated all the required information - from director details to share capital changes. New companies must file their first Confirmation Statement within 60 days of their first financial year end.

• The Confirmation Statement in Singapore comes in two main formats: the standard form for most private companies and the enhanced version for public companies. Private companies submit basic details about directors, shareholders, and registered address, while public companies must include additional information about their share structure and corporate governance practices.
• Small exempt private companies (with revenue under S$500,000) can file a simplified version, while companies with complex group structures need to provide extra details about their corporate relationships and ultimate beneficial owners.

• Company Directors: Must review and verify the accuracy of all information in the Confirmation Statement before submission to ACRA.
• Company Secretary: Usually handles the preparation and filing of the statement, ensuring all details match company records.
• Corporate Service Providers: Often assist smaller companies with preparing and submitting their Confirmation Statements.
• ACRA Officers: Review submitted statements and maintain the public register of company information.
• Shareholders: Their details must be accurately reflected in the statement, including any changes in shareholding during the year.

• Company Records: Gather updated information about registered office address, business activities, and company officers.
• Share Details: Compile current shareholding information, including any transfers or new issues during the year.
• Financial Records: Have your financial statements ready, as they need to be filed alongside the Confirmation Statement.
• Director Information: Update any changes in director details, including residential addresses and contact information.
• System Access: Ensure you have valid CorpPass credentials to access ACRA's BizFile+ portal for submission.

• Company Identification: Full registered name, UEN number, and registered office address.
• Officer Details: Names, identification numbers, and addresses of all directors, secretaries, and auditors.
• Share Structure: Total number of shares, share classes, and shareholders' information.
• Principal Activities: Current business activities and their respective SSIC codes.
• Declaration Section: Statement confirming the accuracy of information, with electronic signature from authorized officer.
• Compliance Details: Confirmation of AGM date or AGM exemption status, and financial year end date.

The Certification Statement and Confirmation Statement serve different regulatory purposes in Singapore's corporate landscape. While both involve formal declarations, their scope and timing differ significantly.

• Filing Requirements: Confirmation Statements are mandatory annual filings for all Singapore companies, while Certification Statements are specific declarations used for particular transactions or regulatory submissions.
• Information Scope: Confirmation Statements cover comprehensive company details including directors, shareholders, and registered address. Certification Statements focus on specific facts or circumstances requiring verification.
• Timing: Confirmation Statements follow a fixed annual schedule based on your company's financial year. Certification Statements are event-driven, needed when specific circumstances arise.
• Legal Impact: Confirmation Statements maintain corporate compliance with ACRA, while Certification Statements usually support specific business transactions or regulatory requirements.