Confirmation Statement Template for England and Wales

A Confirmation Statement tells Companies House that your business information is up to date and accurate. UK companies must file this yearly statement to confirm or update key details like their registered office, directors, shareholders, and share capital structure.

Filing this statement replaced the old Annual Return in 2016, making it simpler for businesses to keep their records current. While you can submit it any time during the year, Companies House needs to receive it within 14 days of your company's review date. Missing this deadline can lead to penalties and could put your company at risk of being struck off the register.

Every UK company needs to file a Confirmation Statement at least once a year, starting from their incorporation date. The key moment comes when Companies House sends you a reminder about your filing deadline - this happens shortly before your review date each year.

File your statement right after checking that all your company details are correct, or after making any changes to things like your registered office, directors, or shareholders. Many companies time this around their annual accounts to streamline their compliance work. Acting early helps avoid last-minute rushes and gives you time to gather any missing information.

• Standard online filing: The most common version, submitted through Companies House WebFiling service - perfect for straightforward company structures
• Paper form CS01: Used when online filing isn't possible, containing identical information but submitted by post
• PSC version: Includes extra sections for reporting People with Significant Control details
• Micro-entity version: Simplified format for very small companies with basic structures
• Group company version: Enhanced format for holding companies needing to report subsidiary information

• Company Directors: Legally responsible for ensuring the Confirmation Statement is filed accurately and on time
• Company Secretaries: Often handle the practical aspects of preparing and submitting the statement
• Accountants: Frequently assist with verification of financial details and shareholding information
• Legal Advisers: Help ensure compliance and review any complex changes to company structure
• Companies House: Receives and processes the statements, maintaining the public record of company information
• Shareholders: Their details must be accurately reported in the statement

• Company Details: Gather your company registration number, registered office address, and business activities (SIC codes)
• Officer Information: Compile current director and secretary details, including their service addresses
• Share Structure: List all share classes, total numbers issued, and their respective values
• Shareholder Records: Update your list of shareholders and their shareholdings
• PSC Information: Collect details of People with Significant Control
• Trading Status: Confirm if your company is actively trading or dormant
• Document Review: Double-check all information against your company records before submission

• Company Identification: Full legal name, registration number, and registered office address
• Filing Period: Confirmation date and review period covered by the statement
• Principal Business Activities: Current SIC codes describing company operations
• Officer Details: Complete list of directors and secretaries with service addresses
• Share Capital Structure: Details of all share classes, numbers, and nominal values
• PSC Information: Details of all persons with significant control
• Statement of Truth: Declaration that all information provided is accurate and complete
• Authentication: Digital signature or authentication of the filing person

The Confirmation Statement is often confused with the Disclosure Statement, but they serve distinctly different purposes in UK company compliance. While both involve reporting company information, their scope, timing, and legal requirements differ significantly.

• Purpose and Content: Confirmation Statements simply verify existing company information is accurate, while Disclosure Statements reveal specific details about company operations, risks, or financial matters
• Filing Frequency: Confirmation Statements must be filed annually, but Disclosure Statements are event-driven, typically needed for specific transactions or regulatory requirements
• Legal Obligation: Every UK company must file a Confirmation Statement by law, whereas Disclosure Statements are only required in specific circumstances like fundraising or major corporate changes
• Information Depth: Confirmation Statements provide a snapshot of basic company details, while Disclosure Statements often contain detailed analysis and forward-looking information