Confirmation Statement Template for the UK
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What is a Confirmation Statement?
A confirmation statement (form CS01) tells Companies House that your company information is up to date. Every UK limited company and LLP must file one at least once every 12 months to confirm or update the registered office, directors, shareholders, share capital and People with Significant Control. Here is a plain example of what one covers.
Worked example. Acme Services Ltd, company number 09876543, has a review date of 14 March. By 28 March (within 14 days) a director files CS01 confirming the registered office at 10 High Street, London, two directors, one share class of 100 ordinary £1 shares split between two shareholders, and one person with significant control holding 75% of shares. Nothing changed that year, so the filing simply confirms the record is accurate and pays the annual fee.
Filing this statement replaced the old Annual Return in 2016, making it simpler to keep company records current. You can submit it any time during the year, but Companies House needs to receive it within 14 days of your company's review date. Missing the deadline can lead to penalties and could put your company at risk of being struck off the register.
The confirmation statement is separate from your company's tax filings. It confirms the public record held by Companies House, not what you report to HMRC. Filing incorrect details carries real liability for directors, since a statement of truth signs off that the record is accurate, so a knowingly false filing is a criminal offence. Check every field against your own records before you submit.
Frequently Asked Questions
When should you use a Confirmation Statement?
Every UK company must file a confirmation statement at least once every 12 months, counting from the incorporation date or the date of the last statement. Companies House sends a reminder shortly before your review date each year, so keep a current contact email on the register to receive it.
File straight after checking that all company details are correct, or after making changes to the registered office, directors or shareholders. Many companies time it around their annual accounts to keep compliance in one block of work. Acting early avoids a late filing, since the statement is due within 14 days of the review date. There is an annual payment of the Companies House fee each year, whether you file online or on paper, and a professional accountant or company secretary often handles the submission on the director's behalf.
What are the different types of Confirmation Statement?
- Standard online filing: The most common version, submitted through Companies House WebFiling service - perfect for straightforward company structures
- Paper form CS01: Used when online filing isn't possible, containing identical information but submitted by post
- PSC version: Includes extra sections for reporting People with Significant Control details
- Micro-entity version: Simplified format for very small companies with basic structures
- Group company version: Enhanced format for holding companies needing to report subsidiary information
Who should typically use a Confirmation Statement?
- Company Directors: Legally responsible for ensuring the Confirmation Statement is filed accurately and on time
- Company Secretaries: Often handle the practical aspects of preparing and submitting the statement
- Accountants: Frequently assist with verification of financial details and shareholding information
- Legal Advisers: Help ensure compliance and review any complex changes to company structure
- Companies House: Receives and processes the statements, maintaining the public record of company information
- Shareholders: Their details must be accurately reported in the statement
How do you write a Confirmation Statement?
- Company Details: Gather your company registration number, registered office address, and business activities (SIC codes)
- Officer Information: Compile current director and secretary details, including their service addresses
- Share Structure: List all share classes, total numbers issued, and their respective values
- Shareholder Records: Update your list of shareholders and their shareholdings
- PSC Information: Collect details of People with Significant Control
- Trading Status: Confirm if your company is actively trading or dormant
- Document Review: Double-check all information against your company records before submission
What should be included in a Confirmation Statement?
- Company Identification: Full legal name, registration number, and registered office address
- Filing Period: Confirmation date and review period covered by the statement
- Principal Business Activities: Current SIC codes describing company operations
- Officer Details: Complete list of directors and secretaries with service addresses
- Share Capital Structure: Details of all share classes, numbers, and nominal values
- PSC Information: Details of all persons with significant control
- Statement of Truth: Declaration that all information provided is accurate and complete
- Authentication: Digital signature or authentication of the filing person
What's the difference between a Confirmation Statement and a Disclosure Statement?
The confirmation statement is often confused with the Disclosure Statement, but they serve different purposes in UK company compliance. Both involve reporting company information, yet their scope, timing and legal requirements differ.
| Feature | Confirmation statement | Disclosure statement |
|---|---|---|
| Purpose | Verifies existing company information is accurate | Reveals specific operations, risks or financial matters |
| Filing frequency | At least once every 12 months | Event-driven, tied to a transaction or regulatory trigger |
| Legal obligation | Required of every UK company by law | Required only in specific circumstances, such as fundraising |
| Information depth | A snapshot of basic company records | Analysis and forward-looking information |
You don't file a confirmation statement every month. The obligation runs on a 12-month review cycle, with a 14-day filing window after each review date, so one accurate submission a year keeps the record clean for 2026 and beyond. For more company filing templates and related guidance, see our template library.
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About the Confirmation Statement
- Company Details: Gather your company registration number, registered office address, and business activities (SIC codes)
- Officer Information: Compile current director and secretary details, including their service addresses
- Share Structure: List all share classes, total numbers issued, and their respective values
- Shareholder Records: Update your list of shareholders and their shareholdings
- PSC Information: Collect details of People with Significant Control
- Trading Status: Confirm if your company is actively trading or dormant
- Document Review: Double-check all information against your company records before submission
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