Authorization Letter For Stamp Making Template for the United States

An Authorization Letter for Stamp Making is a legally required document that formally grants permission for the creation of official stamps, seals, or emblems in the United States. This document ensures compliance with federal regulations while protecting against unauthorized stamp creation and potential fraud. You need this authorization whenever ordering custom stamps for professional, notarial, or corporate use.

When do you need this document?

You need an Authorization Letter for Stamp Making when ordering notary seals as a commissioned notary public, as state regulations require proof of authorization before stamp creation. Licensed professionals such as engineers, architects, and surveyors must provide this letter when ordering professional stamps required for official document certification. Corporate entities need this authorization when creating company seals for contract execution and official business documents. Government agencies and departments require this letter when ordering official stamps to prevent unauthorized replication of government seals.

Key legal considerations

The authorization statement must be clear and specific, detailing exactly what stamp is being authorized to prevent misuse. Include complete stamp specifications including size, text, design elements, and intended use to ensure proper creation and prevent unauthorized modifications. Specify the authorization period and any limitations on stamp usage to maintain control over the stamp's application. Include your full legal name, title, and contact information to establish your authority to request the stamp. Consider including language that requires the stamp maker to verify your identity and authority before creating the stamp, adding an extra layer of security against fraud.

Legal requirements in United States

Federal law under 18 U.S.C. §1017 strictly regulates the creation and use of government seals and officially sealed instruments to prevent fraud and misuse. Under 18 U.S.C. §505, creating or using forged official documents is a federal crime, making proper authorization essential. State notary regulations vary by jurisdiction but typically require specific authorization procedures for notary stamp creation, including identity verification and commission validation. Professional licensing requirements mandate that licensed individuals follow state-specific procedures when ordering professional stamps, often requiring proof of current licensure. State fraud prevention statutes impose additional requirements on stamp makers to verify authorization and maintain records of stamp creation, protecting against identity theft and unauthorized use of professional credentials.