The Project Management Contract serves as a crucial legal instrument in South African business practice, establishing the professional relationship between project owners and project management service providers. This document is essential when engaging professional project management services for significant undertakings across various sectors. It comprehensively addresses the appointment, scope, responsibilities, and commercial terms of the project management relationship, while ensuring compliance with South African legislation including the Project and Construction Management Professions Act, B-BBEE requirements, and relevant industry regulations. The contract typically includes detailed provisions for service delivery, risk management, quality standards, and dispute resolution, tailored to the specific project requirements and South African legal context.
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1. Parties: Identification and details of the Client and the Project Manager, including registration numbers and physical addresses
2. Background: Context of the agreement, project overview, and purpose of engaging the Project Manager
3. Definitions and Interpretation: Detailed definitions of terms used in the agreement and rules of interpretation
4. Appointment and Duration: Formal appointment of the Project Manager, project timeframes, and term of the agreement
5. Project Manager's Scope of Services: Detailed description of services to be provided, including core project management duties and deliverables
6. Client's Obligations: Responsibilities and obligations of the Client, including provision of information and access
7. Fees and Payment Terms: Project management fees, payment schedule, invoicing procedures, and payment terms
8. Performance Standards: Required quality standards, professional conduct, and performance metrics
9. Reporting and Communication: Reporting requirements, communication protocols, and meeting schedules
10. Risk and Insurance: Risk allocation, required insurance coverage, and liability provisions
11. Intellectual Property: Ownership and usage rights of project documentation and deliverables
12. Confidentiality: Protection of confidential information and trade secrets
13. Termination: Grounds for termination, termination procedures, and consequences
14. Dispute Resolution: Procedures for resolving disputes, including mediation and arbitration provisions
15. General Provisions: Standard legal provisions including notices, governing law, and entire agreement
1. B-BBEE Compliance: Section detailing B-BBEE commitments and compliance requirements, necessary for public sector projects or when B-BBEE compliance is contractually required
2. Environmental Management: Environmental responsibilities and compliance requirements, necessary for projects with environmental impact
3. Health and Safety: Specific health and safety obligations and procedures, crucial for construction or high-risk projects
4. Sub-contractor Management: Procedures and requirements for managing sub-contractors, needed when sub-contracting is anticipated
5. Change Management: Procedures for handling project changes and variations, important for complex or long-term projects
6. Force Majeure: Provisions for handling unforeseen circumstances and events beyond parties' control
7. Performance Bonds: Requirements for performance bonds or guarantees, relevant for high-value projects
8. Technology and Data Protection: Specific provisions for technology use and data protection, necessary for projects involving significant data processing or technology components
1. Schedule A - Scope of Services: Detailed breakdown of project management services, deliverables, and exclusions
2. Schedule B - Fee Schedule: Detailed fee structure, rates, and payment milestones
3. Schedule C - Project Timeline: Project program, key milestones, and deadlines
4. Schedule D - Key Personnel: List of key project team members and their roles
5. Schedule E - Reporting Templates: Standard formats for project reports and communications
6. Schedule F - Client's Requirements: Detailed technical and operational requirements from the Client
7. Schedule G - Performance Metrics: Specific KPIs and performance measurement criteria
8. Appendix 1 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels
9. Appendix 2 - Project Management Procedures: Standard operating procedures and management methodologies
10. Appendix 3 - Compliance Checklist: Regulatory and statutory compliance requirements checklist
Relevant legal definitions
Agreement
Applicable Laws
Approved Project Budget
B-BBEE
Business Day
Change Order
Client
Client's Representative
Commencement Date
Completion Date
Confidential Information
Contract Documents
Defects Liability Period
Deliverables
Effective Date
Fee Schedule
Force Majeure Event
Good Industry Practice
Intellectual Property Rights
Key Personnel
Material Breach
Milestone
Notice
Party/Parties
Performance Standards
Professional Team
Project
Project Manager
Project Manager's Representative
Project Plan
Project Programme
Project Site
Quality Standards
Regulatory Authorities
Scope of Services
Services
Sub-contractor
Term
Variation
Works
Applicable Laws
Approved Project Budget
B-BBEE
Business Day
Change Order
Client
Client's Representative
Commencement Date
Completion Date
Confidential Information
Contract Documents
Defects Liability Period
Deliverables
Effective Date
Fee Schedule
Force Majeure Event
Good Industry Practice
Intellectual Property Rights
Key Personnel
Material Breach
Milestone
Notice
Party/Parties
Performance Standards
Professional Team
Project
Project Manager
Project Manager's Representative
Project Plan
Project Programme
Project Site
Quality Standards
Regulatory Authorities
Scope of Services
Services
Sub-contractor
Term
Variation
Works
Clauses
Appointment
Duration
Scope of Services
Project Manager's Obligations
Client's Obligations
Fees and Payment
Performance Standards
Quality Management
Reporting and Communication
Risk Management
Professional Indemnity Insurance
Liability and Indemnification
Intellectual Property
Confidentiality
Data Protection
B-BBEE Compliance
Health and Safety
Environmental Compliance
Sub-contracting
Change Management
Force Majeure
Suspension
Termination
Dispute Resolution
Governing Law
Assignment
Notices
Entire Agreement
Severability
Variation
Waiver
Time of Essence
Good Faith
Relationship of Parties
Survival
Costs
Counterparts
Duration
Scope of Services
Project Manager's Obligations
Client's Obligations
Fees and Payment
Performance Standards
Quality Management
Reporting and Communication
Risk Management
Professional Indemnity Insurance
Liability and Indemnification
Intellectual Property
Confidentiality
Data Protection
B-BBEE Compliance
Health and Safety
Environmental Compliance
Sub-contracting
Change Management
Force Majeure
Suspension
Termination
Dispute Resolution
Governing Law
Assignment
Notices
Entire Agreement
Severability
Variation
Waiver
Time of Essence
Good Faith
Relationship of Parties
Survival
Costs
Counterparts
Relevant Industries
Construction
Infrastructure Development
Information Technology
Mining
Manufacturing
Real Estate Development
Healthcare
Education
Telecommunications
Energy
Financial Services
Public Sector
Retail Development
Relevant Teams
Legal
Operations
Project Management Office
Procurement
Risk Management
Commercial
Compliance
Technical Services
Business Development
Finance
Quality Assurance
Relevant Roles
Project Manager
Contract Manager
Legal Counsel
Chief Executive Officer
Operations Director
Commercial Director
Risk Manager
Procurement Manager
Construction Manager
Development Manager
Program Director
Portfolio Manager
Chief Operations Officer
Compliance Officer
Technical Director
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