The Occupational Health and Safety Risk Assessment is a crucial document required under South African law, particularly the OHS Act of 1993 and its associated regulations. It must be conducted whenever new hazards are introduced to the workplace, when processes change, or at regular intervals as prescribed by legislation. The assessment systematically evaluates workplace risks, documents existing safety measures, and recommends additional controls where necessary. This document is essential for legal compliance, insurance purposes, and most importantly, ensuring worker safety. It must be conducted by competent persons and should be regularly reviewed and updated to reflect changing workplace conditions. The assessment forms part of an employer's duty of care and can be requested during Department of Labour inspections or incident investigations.
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1. Document Control Information: Details of the assessment including date, assessor details, review dates, and document version control
2. Executive Summary: Overview of key findings, major risks identified, and critical recommendations
3. Scope of Assessment: Defines the physical areas, activities, processes, and personnel covered by the assessment
4. Assessment Methodology: Description of the risk assessment approach, scoring systems, and criteria used
5. Workplace Description: Detailed description of the workplace, including layout, operations, and workforce details
6. Hazard Identification: Comprehensive list and description of all identified hazards in the workplace
7. Risk Analysis: Evaluation of risks associated with each hazard, including likelihood and severity ratings
8. Current Control Measures: Description of existing safety measures and their effectiveness
9. Risk Evaluation: Assessment of risk levels after considering current controls
10. Additional Control Measures: Recommended new or enhanced control measures to reduce risks
11. Action Plan: Detailed implementation plan for recommended control measures, including timeframes and responsibilities
12. Monitoring and Review: Procedures for ongoing monitoring and periodic review of the risk assessment
1. Chemical Hazards Assessment: Detailed assessment of chemical risks when hazardous substances are present in the workplace
2. Noise Assessment: Specific assessment of noise levels and controls when noise is a significant workplace hazard
3. Manual Handling Assessment: Detailed assessment of manual handling risks where significant lifting or moving operations occur
4. Working at Heights Assessment: Specific assessment for work conducted at heights
5. Machinery and Equipment Risk Assessment: Detailed assessment of risks associated with specific machinery and equipment
6. PPE Requirements: Detailed section on Personal Protective Equipment when complex PPE requirements exist
7. Emergency Response Procedures: Detailed emergency procedures when handling high-risk activities or materials
8. Contractor Management: Section dealing with contractor risks and controls when contractors are regularly present
1. Schedule A: Risk Assessment Matrix: Detailed risk assessment scoring matrix and criteria
2. Schedule B: Workplace Layout Plans: Facility floor plans marking hazard locations and emergency equipment
3. Schedule C: Photo Documentation: Photographs of identified hazards and control measures
4. Schedule D: Safety Data Sheets: Collection of relevant Safety Data Sheets for hazardous substances
5. Schedule E: Training Requirements: Matrix of required safety training for different roles
6. Appendix 1: Inspection Checklists: Standard checklists for regular safety inspections
7. Appendix 2: Incident Report Forms: Standard forms for reporting safety incidents and near-misses
8. Appendix 3: Legal Register: Register of applicable legislation and compliance requirements
9. Appendix 4: Equipment Certificates: Copies of relevant equipment safety certificates and inspections
Relevant legal definitions
Hazard
Risk
Risk Assessment
Control Measures
Reasonably Practicable
Competent Person
Workplace
Employee
Employer
Health and Safety Representative
Safety Committee
Personal Protective Equipment (PPE)
Safe Working Procedure
Incident
Near Miss
Major Hazard Installation
Occupational Disease
Occupational Injury
Hazardous Chemical Substance
Risk Matrix
Severity
Likelihood
Residual Risk
Hierarchy of Controls
Safe Work Method Statement
Emergency Procedure
Safety Data Sheet
Exposure Limit
Work Area
Designated Area
Safety Zone
Confined Space
Working at Heights
Manual Handling
Ergonomics
Monitoring
Assessment Date
Review Date
Authorized Person
Chief Executive Officer
Risk
Risk Assessment
Control Measures
Reasonably Practicable
Competent Person
Workplace
Employee
Employer
Health and Safety Representative
Safety Committee
Personal Protective Equipment (PPE)
Safe Working Procedure
Incident
Near Miss
Major Hazard Installation
Occupational Disease
Occupational Injury
Hazardous Chemical Substance
Risk Matrix
Severity
Likelihood
Residual Risk
Hierarchy of Controls
Safe Work Method Statement
Emergency Procedure
Safety Data Sheet
Exposure Limit
Work Area
Designated Area
Safety Zone
Confined Space
Working at Heights
Manual Handling
Ergonomics
Monitoring
Assessment Date
Review Date
Authorized Person
Chief Executive Officer
Clauses
Document Control
Purpose and Scope
Legal Framework
Assessment Methodology
Workplace Description
Hazard Identification
Risk Analysis
Control Measures
Implementation Requirements
Monitoring and Review
Emergency Procedures
Training Requirements
Roles and Responsibilities
Documentation Requirements
Reporting Procedures
Compliance Requirements
Review and Update Procedures
Record Keeping
Communication Protocols
Incident Management
Purpose and Scope
Legal Framework
Assessment Methodology
Workplace Description
Hazard Identification
Risk Analysis
Control Measures
Implementation Requirements
Monitoring and Review
Emergency Procedures
Training Requirements
Roles and Responsibilities
Documentation Requirements
Reporting Procedures
Compliance Requirements
Review and Update Procedures
Record Keeping
Communication Protocols
Incident Management
Relevant Industries
Manufacturing
Construction
Mining
Healthcare
Agriculture
Logistics and Transportation
Retail
Education
Hospitality
Chemical Processing
Automotive
Warehousing
Food Processing
Pharmaceuticals
Energy and Utilities
Relevant Teams
Health and Safety
Operations
Production
Facilities Management
Human Resources
Quality Assurance
Compliance
Risk Management
Maintenance
Training and Development
Environmental Management
Emergency Response
Occupational Health
Relevant Roles
Health and Safety Manager
Risk Assessment Officer
Facility Manager
Operations Director
Production Manager
Site Supervisor
Occupational Health Nurse
Safety Coordinator
Environmental Health Officer
Quality Assurance Manager
Compliance Officer
Plant Manager
Human Resources Director
Training Coordinator
Maintenance Supervisor
Project Manager
Industrial Hygienist
Safety Engineer
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