The Maternity Leave Letter to Employee is a crucial document in South African employment practice, required whenever an employee takes maternity leave. It serves as an official written confirmation of the maternity leave arrangements, ensuring compliance with the Basic Conditions of Employment Act 75 of 1997 and other relevant South African legislation. The letter should be issued after receiving an employee's maternity leave request and before the commencement of leave, typically when pregnancy notification is provided (at least four weeks before leave starts). It documents the approved leave period, outlines available benefits including UIF claims, confirms job protection, and details return-to-work arrangements. This formal communication helps protect both employer and employee by clearly documenting the terms of the maternity leave arrangement and ensuring all legal requirements are met.

1. Company Letterhead and Date: Official company letterhead including company details, registration number, and current date

2. Employee Details: Full name, employee ID, position, and department of the employee

3. Subject Line: Clear indication that this is a Maternity Leave Confirmation Letter

4. Acknowledgment of Request: Confirmation of receipt of the employee's maternity leave request and supporting documentation

5. Leave Period Details: Specific dates of the approved maternity leave period, including start and end dates

6. Leave Benefits: Overview of maternity benefits, including paid leave entitlement and UIF claim information

7. Return to Work: Expected return to work date and notification requirements

8. Job Protection Statement: Confirmation of job security and protection of employment rights during leave

9. Contact Information: HR department contact details for queries and support

10. Closing and Signatures: Professional closing, signature lines for HR representative and acknowledgment space for employee