1. Reason for Termination: Optional explanation of why the lease is being terminated - include if required by lease agreement or if strengthening the legal position

2. Deposit Return Instructions: Specific instructions for return of security deposit, including banking details - include if deposit needs to be returned

3. Maintenance Issues: Documentation of any existing maintenance issues or property condition concerns - include if there are outstanding maintenance issues

4. Utility Accounts: Instructions regarding utility account transfers or final readings - include if utilities are in tenant's name

5. Keys Return: Details about arrangement for returning keys and access devices - include if specific arrangements are needed

1. Appendix A - Property Condition Report: Current condition of the property documented with photos if available

2. Appendix B - Outstanding Payments Schedule: List of any outstanding rent, utilities or other payments if applicable

3. Appendix C - Inventory List: List of any fixtures or fittings that were part of the lease agreement

4. Appendix D - Supporting Documentation: Copies of relevant correspondence, maintenance requests, or other supporting documents