The International Shipping Invoice is a fundamental document in cross-border trade operations under South African jurisdiction. It serves multiple purposes: as a customs declaration, a commercial invoice for payment, and a shipping document for logistics purposes. This document must comply with South African legislation, particularly the Customs and Excise Act 91 of 1964 and Value-Added Tax Act 89 of 1991, while also meeting international trade requirements. It is used whenever goods are exported from South Africa to international destinations, requiring detailed information about the goods, parties involved, shipping terms, and payment conditions. The document plays a crucial role in customs clearance, tax compliance, and international trade documentation, making it essential for businesses engaged in export activities.
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1. Invoice Header: Company details, invoice number, date, and VAT registration numbers for both parties
2. Shipping Details: Consignor and consignee information, including full registered addresses and contact details
3. Vessel/Transport Information: Carrier details, vessel name, voyage number, port of loading and discharge
4. Goods Description: Detailed description of goods, including HS codes, quantities, unit prices, and total amounts
5. Payment Information: Payment terms, bank details, currency, and any special payment instructions
6. Total Amount: Subtotal, VAT (if applicable), shipping costs, insurance, and final total amount
7. Legal Declarations: Standard declarations required for customs purposes and export control
8. Terms and Conditions: Basic terms covering payment, liability, and governing law
1. Insurance Details: Used when specific cargo insurance is arranged and needs to be documented
2. Special Handling Instructions: Include when goods require specific temperature control, handling, or storage conditions
3. Letter of Credit Details: Required when payment is being made via letter of credit
4. Export License Information: Include when goods require specific export licenses or permits
5. Free Trade Certificate Reference: When goods qualify for preferential tariff treatment under trade agreements
6. Dangerous Goods Declaration: Mandatory when shipping hazardous materials or dangerous goods
1. Packing List: Detailed breakdown of items, quantities, weights, and packaging details
2. Certificate of Origin: Document certifying the country of manufacture of the goods
3. Quality Certificates: Any required quality or inspection certificates for the goods
4. Material Safety Data Sheets: Required for chemical or hazardous materials
5. Banking Documents: Copies of relevant banking documents such as letters of credit
6. Customs Documentation: Additional customs forms or certificates required for clearance
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