The Final Pay Acknowledgement Form is a crucial document utilized in South African employment relationships to formally document and confirm the final payment settlement when an employment relationship ends. This document becomes necessary whenever an employee leaves an organization, whether through resignation, retirement, termination, or retrenchment. It provides a comprehensive record of all financial aspects of the employment termination, including final salary, accumulated leave pay, bonuses, deductions, and any other relevant payments or benefits. The form must comply with South African labor legislation, particularly the Basic Conditions of Employment Act and Labour Relations Act, and serves as a legal record protecting both employer and employee interests. It typically includes a mutual release clause and requires formal acknowledgment from both parties to confirm the accuracy and acceptance of the final settlement terms.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Employee Information: Employee's full details including name, ID number, employee number, and position
2. Employer Information: Company details including registered name, registration number, and address
3. Termination Details: Information about the termination including last working day, reason for termination, and notice period details
4. Payment Components: Breakdown of all payment elements including basic salary, leave pay, notice pay, and other applicable payments
5. Statutory Deductions: List of all statutory deductions including PAYE, UIF, and other applicable deductions
6. Net Payment Details: Final net amount payable and payment method details
7. Acknowledgement Statement: Employee's confirmation of receipt and understanding of the final payment calculation
8. Release Clause: Mutual release of claims related to employment and remuneration
9. Signatures: Space for employee and employer representative signatures with date
1. Severance Package Details: Additional section when termination includes a severance package or retrenchment payment
2. Outstanding Company Property: Section listing company assets to be returned, if applicable
3. Pension/Provident Fund: Details of pension or provident fund payments or transfers when applicable
4. Restraint of Trade: Reference to existing restraint of trade obligations, if applicable
5. Medical Aid Continuation: Information about post-employment medical aid arrangements if relevant
6. Outstanding Loans: Details of any company loans or advances being settled in final payment
1. Schedule A - Detailed Payment Calculation: Detailed breakdown of all payment components and calculations
2. Schedule B - Benefits Statement: Statement of all benefits and their status post-termination
3. Schedule C - Company Property Checklist: Checklist of company property to be returned
4. Appendix 1 - Tax Certificate: Copy of employee's tax certificate (IRP5/IT3(a)) to be attached when available
Relevant legal definitions
Company
Employee
Termination Date
Last Working Day
Final Payment
Basic Salary
Notice Period
Notice Pay
Leave Pay
Pro-rata Bonus
Statutory Deductions
PAYE
UIF
Net Payment
Outstanding Benefits
Company Property
Severance Pay
Settlement Amount
Effective Date
Employment Contract
Pension Fund
Provident Fund
Medical Aid Scheme
Release of Claims
Tax Certificate
Payment Date
Authorized Representative
Witness
Applicable Laws
Gross Remuneration
Employee
Termination Date
Last Working Day
Final Payment
Basic Salary
Notice Period
Notice Pay
Leave Pay
Pro-rata Bonus
Statutory Deductions
PAYE
UIF
Net Payment
Outstanding Benefits
Company Property
Severance Pay
Settlement Amount
Effective Date
Employment Contract
Pension Fund
Provident Fund
Medical Aid Scheme
Release of Claims
Tax Certificate
Payment Date
Authorized Representative
Witness
Applicable Laws
Gross Remuneration
Clauses
Identification
Employment Termination
Payment Calculation
Statutory Deductions
Benefits Settlement
Company Property Return
Acknowledgment
Release and Waiver
Confidentiality
Tax Compliance
Outstanding Obligations
Non-Disparagement
Governing Law
Dispute Resolution
Entire Agreement
Severability
Signature and Witnessing
Employment Termination
Payment Calculation
Statutory Deductions
Benefits Settlement
Company Property Return
Acknowledgment
Release and Waiver
Confidentiality
Tax Compliance
Outstanding Obligations
Non-Disparagement
Governing Law
Dispute Resolution
Entire Agreement
Severability
Signature and Witnessing
Relevant Industries
Manufacturing
Financial Services
Retail
Technology
Mining
Healthcare
Education
Construction
Agriculture
Professional Services
Hospitality
Transport and Logistics
Public Sector
Non-Profit Organizations
Telecommunications
Relevant Teams
Human Resources
Payroll
Finance
Legal
Compliance
Employee Relations
Administration
Relevant Roles
Human Resources Director
HR Manager
Payroll Manager
Finance Manager
HR Administrator
Payroll Administrator
HR Business Partner
Compliance Officer
Legal Counsel
Employee Relations Manager
HR Operations Manager
Benefits Administrator
Finance Director
Company Secretary
Find the exact document you need
Acknowledgement Receipt Of Down Payment
A South African law-compliant document acknowledging receipt of a down payment, including transaction details and serving as official proof of partial payment.
find out more
Acknowledgement Letter For House Rental
A South African legal document confirming the receipt and understanding of rental property arrangements and associated items under local property law.
find out more
Acknowledgement Letter For Employee
A South African employment document recording an employee's formal acknowledgment of receiving and understanding company policies and procedures.
find out more
Generic Acknowledgement Receipt
A South African legal document confirming receipt of goods, services, documents, or payments, compliant with local commercial law and regulatory requirements.
find out more
Acknowledgement Letter For Cash Received
A South African law-compliant document acknowledging receipt of cash payment, serving as legal proof of financial transaction between parties.
find out more
Acknowledgement Letter For Training
A South African jurisdiction document confirming employee's acceptance and understanding of training arrangements and associated obligations.
find out more
Acknowledgement Receipt Of Motor Vehicle
A South African legal document acknowledging the transfer of possession of a motor vehicle between parties, documenting vehicle details and transfer conditions.
find out more
Online Acknowledgement Receipt
South African-compliant Online Acknowledgement Receipt template for digital and physical transaction confirmations, meeting ECTA and POPIA requirements.
find out more
Acknowledgement Letter For Donation Of Books
A South African law-compliant document acknowledging the receipt of donated books, suitable for tax and administrative purposes.
find out more
Acknowledgement Receipt For Partial Payment Of Land
A South African legal document acknowledging partial payment received for land purchase, providing proof of payment and detailing remaining balance under local property law.
find out more
Online Acknowledgement Form
A South African-compliant digital form for capturing user consent and acknowledgment under ECTA and POPIA regulations.
find out more
Employee Acknowledgement
A South African employment document recording an employee's formal acknowledgement and acceptance of company policies and procedures, compliant with local labor laws.
find out more
Acknowledgement Letter For Donation
A South African legal document acknowledging receipt of a donation and providing necessary tax documentation for both donor and recipient organization.
find out more
Employee Handbook Acknowledgement
A South African legal document confirming an employee's receipt, understanding, and acceptance of the company's employee handbook and policies.
find out more
Acknowledgement Receipt For Partial Payment
A South African law-compliant document acknowledging receipt of partial payment and documenting remaining balance details.
find out more
Acknowledgement Acceptance Of Termination Letter
A South African law-compliant document where an employee formally accepts and acknowledges the termination of their employment relationship.
find out more
Acknowledgement Letter
A formal South African law-compliant document confirming receipt, understanding, or agreement to specific matters or conditions.
find out more
Debt Acknowledgement Form Iou
A South African legal document that formally acknowledges and details a debt obligation between parties, compliant with local credit and consumer protection laws.
find out more
Cash Payment Acknowledgement Receipt
A South African compliant receipt document acknowledging cash payment between parties, including FICA requirements and legal protections for both payer and recipient.
find out more
Acknowledgement Receipt Land Title
A South African legal document acknowledging receipt of property title deed documents and related documentation under South African property law.
find out more
Acknowledgement Receipt For Motor Vehicle
A South African law-compliant document acknowledging the transfer of possession of a motor vehicle between parties, including essential vehicle and transaction details.
find out more
Acknowledge And Acceptance Letter
A formal South African legal document confirming receipt and acceptance of specific terms, conditions, or offers, creating binding acknowledgment under South African law.
find out more
Acknowledgement Form
A South African law-compliant document that formally records a party's confirmation of receipt, understanding, or awareness of specific information or items.
find out more
Tenant Key Receipt Acknowledgement Form
A South African legal document recording the transfer of property keys and access devices from landlord to tenant, establishing receipt and responsibilities.
find out more
Tenant Acknowledgement Form
A South African legal document recording tenant's acknowledgment and understanding of lease terms, property conditions, and obligations under local rental housing laws.
find out more
Sworn Statement Certificate Of Acknowledgment Form
A South African legal document certifying sworn statements made before a Commissioner of Oaths, serving as official verification of declarations under oath.
find out more
Subcontractor Acknowledgement Form
A South African legal form documenting subcontractor acknowledgment of responsibilities, obligations, and compliance requirements under local law.
find out more
Student Acknowledgement Letter
A South African education sector document recording student acknowledgment of institutional policies, requirements, and obligations, aligned with local education and privacy laws.
find out more
Student Acknowledgement Form
A South African legal document capturing student acknowledgment of institutional policies and obligations, ensuring compliance with local education and data protection laws.
find out more
Staff Acknowledgement Letter
A South African employment document confirming an employee's receipt and understanding of company policies, procedures, and employment terms.
find out more
Short Acknowledgement Letter
A concise formal document used in South African business contexts to officially confirm receipt or understanding of specific matters or communications.
find out more
Service Acknowledgement Receipt
A South African legal document confirming the delivery and acceptance of services between provider and client, compliant with local consumer protection and tax laws.
find out more
Work Acknowledgement Letter
A South African employment document that formally acknowledges and confirms employment terms, conditions, or specific work arrangements under local labor law.
find out more
Witness Acknowledgement Form
A South African legal document that formally records and verifies a witness's presence and attestation during the execution of legal documents.
find out more
Salary Acknowledgement Letter
A South African compliant document confirming agreed salary terms and conditions between employer and employee.
find out more
Waiver Acknowledgement Letter
A South African legal document recording a party's formal acknowledgment and voluntary waiver of specific rights or claims, governed by local contract law.
find out more
Volunteer Acknowledgement Letter
A South African law-compliant document that establishes and defines the formal relationship between an organization and a volunteer, outlining key terms and protections for both parties.
find out more
User Acknowledgement Form
A South African legal document obtaining user confirmation of understanding and acceptance of specific terms or conditions, compliant with local data protection and consumer protection laws.
find out more
Termination Acknowledgement Form
A South African law-compliant document that formally acknowledges the termination of employment, confirming final settlements and post-employment obligations between employer and employee.
find out more
Payment Acknowledgement Of Debt Letter
A South African legal document wherein a debtor formally acknowledges a debt and agrees to specific repayment terms, enforceable under South African law.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)