1. Performance Improvement Plan: Detailed plan for improvement when the violation relates to performance issues

2. Union Representative Details: To be included when employee is represented by a union during the disciplinary process

3. Training Requirements: Specific training or coaching requirements if additional training could prevent future violations

4. Appeal Rights: Details about the employee's right to appeal the reprimand, included when company policy allows for appeals

5. Medical Documentation: Section for medical-related information if the violation involves health or safety issues

6. External Reporting Requirements: Include when the violation must be reported to external authorities or regulatory bodies

1. Witness Statements: Written accounts from witnesses to the incident

2. Evidence Documentation: Copies or descriptions of physical evidence, photographs, or other documentary evidence

3. Relevant Company Policies: Copies of specific company policies or procedures that were violated

4. Previous Warning Records: Copies of previous written warnings or disciplinary actions

5. Training Records: Documentation of relevant training the employee received related to the violated policy

6. Performance Records: Relevant performance reviews or documentation if the violation relates to performance issues