1. Previous Incidents: Reference to any prior warnings or related incidents - include when this is not the first offense

2. Performance Improvement Plan: Detailed plan with specific steps and timeline for improvement - include for more serious violations or pattern of misconduct

3. Training Requirements: Specific training or coaching requirements - include when additional training could prevent future incidents

4. Union Representative Notice: Reference to union notification - include when employee is represented by a works council or union

5. Appeal Rights: Information about the employee's right to respond or appeal - include based on company policy or works council agreements

1. Evidence Documentation: Copies of relevant evidence supporting the reprimand (e.g., incident reports, witness statements, documentation of performance issues)

2. Relevant Policies: Copies of specific workplace policies or rules that were violated

3. Receipt Acknowledgment: Separate signature page confirming receipt of the reprimand

4. Employee Response Form: Standard form for the employee to provide their written response to the reprimand