The Termination Letter Absenteeism is a crucial document used in Saudi Arabian employment relationships when an employee has exceeded the legally permitted limits of unauthorized absence as defined by Article 80(7) of the Saudi Labor Law. This document becomes necessary when an employee has been absent without valid reason for either more than 30 non-consecutive days in one year or more than 15 consecutive days. The letter serves as the formal documentation of employment termination, incorporating references to relevant laws, company policies, and previous warnings. It must be carefully drafted to ensure compliance with Saudi labor regulations while protecting both employer and employee rights during the termination process. The document typically includes details about final settlements, company property return, and any post-employment obligations, making it a comprehensive record of the termination decision and process.
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1. Letter Header: Company letterhead, date, reference number, and delivery method (e.g., hand delivery, registered mail)
2. Employee Information: Full name, employee ID, position, and department of the employee
3. Subject Line: Clear indication that this is a termination letter due to unauthorized absence
4. Absence Details: Specific dates and duration of unauthorized absence
5. Legal Basis: Reference to Saudi Labor Law Article 80(7) and any relevant company policies
6. Termination Declaration: Clear statement of employment termination and effective date
7. Final Settlement: Information about final salary, end-of-service benefits (if applicable), and settlement process
8. Company Property: Request for return of company property and access credentials
9. Signature Block: Authorized signatory details and company stamp
1. Previous Warnings: Include when prior written warnings were issued to the employee
2. Appeal Rights: Information about the employee's right to appeal, included when required by company policy
3. Non-Compete Reminder: Include if the employee is bound by post-employment restrictions
4. Benefits Continuation: Include if there are any continuing benefits or insurance coverage details
5. Exit Interview: Include if company policy requires an exit interview process
1. Attendance Records: Documentation of unauthorized absences and attendance history
2. Warning Letters: Copies of previous warning letters issued to the employee
3. Final Settlement Statement: Detailed calculation of final dues and deductions
4. Acknowledgment Form: Form for employee to acknowledge receipt of termination letter
5. Company Property Checklist: List of company items to be returned by the employee
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