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Personal Data Protection Agreement

Personal Data Protection Agreement Template for Saudi Arabia

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Key Requirements PROMPT example:

Personal Data Protection Agreement

"I need a Personal Data Protection Agreement for my technology company that will process customer data in both Saudi Arabia and the UAE, with the agreement starting from March 2025 and including specific provisions for cloud storage and international data transfers."

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Document background
The Personal Data Protection Agreement is essential for organizations operating in Saudi Arabia that engage in the processing of personal data, whether as data controllers or processors. This document becomes necessary when one organization processes personal data on behalf of another, requiring formalization of their respective obligations under the Saudi Personal Data Protection Law (PDPL). It should be used whenever there is any systematic processing of personal data, particularly in scenarios involving ongoing data processing activities, cross-border data transfers, or handling of sensitive personal information. The agreement ensures compliance with Saudi Arabia's regulatory framework while providing practical mechanisms for data protection, including specific provisions for security measures, breach notification procedures, and data subject rights management. It is particularly relevant given the PDPL's implementation in 2023 and the increasing focus on data protection compliance in the Kingdom.
Suggested Sections

1. Parties: Identification of the data controller and data processor, including full legal names, registration details, and addresses

2. Background: Context of the agreement, relationship between parties, and purpose of data processing activities

3. Definitions: Detailed definitions of terms used in the agreement, aligned with PDPL definitions and additional terms specific to the processing activities

4. Scope and Purpose of Processing: Detailed description of the personal data to be processed and the specific purposes for which it will be processed

5. Data Protection Principles: Commitment to comply with fundamental data protection principles under PDPL including lawfulness, fairness, transparency, purpose limitation

6. Rights of Data Subjects: Outline of data subject rights under PDPL and procedures for handling data subject requests

7. Security Measures: Technical and organizational measures required to protect personal data

8. Confidentiality: Obligations regarding confidentiality of personal data and processing operations

9. Data Breach Notification: Procedures and timeframes for reporting data breaches as per PDPL requirements

10. Term and Termination: Duration of the agreement and conditions for termination

11. Return or Deletion of Data: Obligations regarding data handling upon termination of the agreement

12. Liability and Indemnification: Allocation of liability and indemnification obligations between parties

13. Governing Law and Jurisdiction: Specification of Saudi law as governing law and jurisdiction for disputes

Optional Sections

1. Cross-border Data Transfers: Required when personal data will be transferred outside Saudi Arabia, specifying compliance with PDPL transfer requirements

2. Sub-processing: Include when the data processor may engage sub-processors, specifying conditions and approval requirements

3. Industry-Specific Compliance: Required for regulated industries with additional data protection requirements

4. Data Protection Impact Assessment: Include when processing activities require DPIA under PDPL

5. Special Categories of Personal Data: Required when processing sensitive personal data as defined under PDPL

6. Data Protection Officer: Include when either party is required to appoint a DPO under PDPL

7. Insurance Requirements: Include when specific insurance coverage for data protection incidents is required

Suggested Schedules

1. Schedule 1 - Processing Activities: Detailed description of processing activities, categories of data subjects, types of personal data

2. Schedule 2 - Technical and Organizational Measures: Detailed security measures and controls implemented to protect personal data

3. Schedule 3 - Approved Sub-processors: List of approved sub-processors and their processing activities, if applicable

4. Schedule 4 - Data Transfer Mechanisms: Details of mechanisms used for international data transfers, if applicable

5. Schedule 5 - Contact Details: Contact information for key personnel, including DPOs and privacy officers

6. Appendix A - Data Subject Request Procedures: Detailed procedures for handling data subject rights requests

7. Appendix B - Data Breach Response Plan: Detailed procedures for responding to and reporting data breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Applicable Data Protection Laws
Authorized Personnel
Competent Authority
Confidential Information
Controller
Cross-border Transfer
Data Breach
Data Protection Impact Assessment
Data Protection Laws
Data Protection Officer
Data Subject
Data Subject Request
International Transfer Mechanism
Personal Data
Processing
Processor
PDPL
Regulatory Authority
Security Measures
Sensitive Personal Data
Services
Sub-processor
Technical and Organizational Measures
Term
Third Party
Transfer
Processing Records
Privacy Notice
Consent
Data Minimization
Storage Limitation
Processing Purpose
Data Accuracy
Anonymization
Pseudonymization
Data Protection Requirements
Security Incident
Breach Notification
Legitimate Interest
Data Subject Rights
Implementation Date
Clauses
Scope of Processing
Data Protection Obligations
Confidentiality
Security Requirements
Sub-processing
Data Subject Rights
Cross-border Transfers
Audit Rights
Breach Notification
Liability
Indemnification
Insurance
Term and Termination
Data Return and Deletion
Governing Law
Dispute Resolution
Force Majeure
Assignment
Notices
Severability
Entire Agreement
Amendment
Waiver
Relationship of Parties
Compliance with Laws
Records and Documentation
Personnel Obligations
Technical Requirements
Business Continuity
Regulatory Cooperation
Relevant Industries

Technology

Healthcare

Financial Services

Education

Telecommunications

Government

Retail

Professional Services

Manufacturing

Energy

Transportation

Media and Entertainment

Real Estate

Hospitality

Insurance

Relevant Teams

Legal

Compliance

Information Security

IT

Risk Management

Data Protection

Operations

Procurement

Privacy

Data Governance

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Legal Counsel

Compliance Manager

Information Security Manager

Risk Manager

IT Director

Operations Manager

Chief Information Security Officer

Privacy Manager

Data Governance Manager

Chief Legal Officer

Chief Technology Officer

Procurement Manager

Contract Manager

Industries
Personal Data Protection Law (PDPL): Saudi Arabia's primary data protection legislation implemented in 2023, establishing the framework for collecting, processing, and storing personal data, including requirements for consent, data subject rights, and cross-border data transfers
PDPL Implementation Regulations: Detailed regulations providing specific requirements and procedures for implementing the PDPL, including technical standards and compliance mechanisms
Cloud Computing Regulatory Framework: Regulations issued by the Communications and Information Technology Commission (CITC) governing cloud computing services and data storage, including requirements for data localization and security measures
Anti-Cyber Crime Law: Law addressing cybersecurity threats and data protection violations, including penalties for unauthorized access to personal data and data breach incidents
Electronic Transactions Law: Legislation governing electronic transactions and digital signatures, with provisions relating to the security and authenticity of electronic data processing
National Cybersecurity Authority (NCA) Framework: Guidelines and requirements established by the NCA for protecting sensitive data and maintaining cybersecurity standards in Saudi Arabia
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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