First Meeting Minutes Template for Saudi Arabia

First Meeting Minutes are a critical corporate document required under Saudi Arabian law that must be prepared immediately following a company's incorporation. This document records the first official meeting of the company's shareholders or board of directors, capturing crucial initial decisions that establish the company's operational framework. The minutes must comply with the Saudi Companies Law and Ministry of Commerce regulations, including specific formatting requirements and content mandates. First Meeting Minutes typically document the appointment of key officers, establishment of bank accounts, delegation of authorities, and other fundamental corporate decisions. This document serves as a reference point for future corporate actions and may be required by government authorities, banks, and other institutions as proof of proper corporate governance and decision-making authority. It forms part of the company's permanent records and must be maintained in both Arabic and English if the company operates internationally.

1. Meeting Details: Date, time, location, and type of meeting (physical/virtual/hybrid)

2. Attendance Record: List of all attendees, including shareholders, board members, or their representatives, with their capacities and shareholding percentages

3. Quorum Confirmation: Statement confirming that the required quorum was present as per the company's articles of association

4. Meeting Agenda: Itemized list of topics to be discussed and decided upon

5. Appointment of Chairman: Record of the appointment of the meeting's chairman and secretary

6. Corporate Formation Confirmation: Confirmation of the company's successful registration and receipt of commercial registration

7. Board Appointments: Record of the appointment of first board members/managers

8. Banking Resolutions: Decisions regarding company bank accounts and authorized signatories

9. Closing: Time of meeting conclusion and signatures of chairman, secretary, and attendees