Disciplinary Action Letter For Absenteeism Template for Saudi Arabia

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Key Requirements PROMPT example:

Disciplinary Action Letter For Absenteeism

"I need a Disciplinary Action Letter For Absenteeism for an employee who has been absent without authorization for 8 consecutive days in January 2025, following two previous verbal warnings for tardiness, ensuring compliance with Saudi Labor Law requirements."

Document background
The Disciplinary Action Letter For Absenteeism is a crucial document used in Saudi Arabian workplaces when an employee has demonstrated patterns of unauthorized absence or specific incidents of non-attendance that require formal intervention. This document is mandated by Saudi Labor Law requirements for progressive discipline and must be issued before more severe actions, including termination, can be taken. It serves multiple purposes: documenting the specific absence incidents, referencing relevant policies and previous warnings, outlining current disciplinary measures, and specifying consequences for continued violations. The letter must comply with Saudi Ministry of Human Resources and Social Development (MHRSD) guidelines and provides essential documentation for potential future legal proceedings.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee including their full name, employee ID, and position

2. Subject Line: Clear indication that this is a disciplinary action letter regarding absenteeism

3. Absence Details: Specific dates and duration of unauthorized absence, including any previous incidents if applicable

4. Policy Reference: Reference to company attendance policy and relevant sections of Saudi Labor Law

5. Previous Communications: Reference to any previous verbal or written warnings regarding attendance

6. Current Violation: Description of how the current absence violates company policy and Saudi Labor Law

7. Disciplinary Action: Clear statement of the specific disciplinary action being taken

8. Consequences: Description of potential future consequences if behavior continues

9. Required Improvement: Clear expectations for future attendance and behavior

10. Acknowledgment: Space for employee signature and date, acknowledging receipt of the letter

Optional Sections

1. Employee Response Section: Section for employee to provide written explanation, used when company policy or circumstances warrant allowing a formal written response

2. Performance History: Brief overview of employee's attendance history, included when multiple incidents have occurred

3. Appeal Rights: Information about the employee's right to appeal the disciplinary action, included when applicable under company policy

4. Medical Documentation Request: Request for medical documentation if absence was claimed to be health-related

5. Return to Work Requirements: Specific conditions or requirements for returning to work, included when additional requirements are being imposed

Suggested Schedules

1. Attendance Record: Detailed record of employee's attendance and absence history

2. Previous Warning Letters: Copies of any previous warning letters or disciplinary actions

3. Company Attendance Policy: Copy of relevant company attendance policy sections

4. Saudi Labor Law Excerpts: Relevant articles from Saudi Labor Law regarding attendance and disciplinary procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Retail

Healthcare

Construction

Financial Services

Technology

Education

Hospitality

Transportation

Energy

Mining

Telecommunications

Professional Services

Government Services

Real Estate

Relevant Teams

Human Resources

Personnel Management

Employee Relations

Legal

Operations

Administration

Compliance

Management

Relevant Roles

HR Manager

HR Director

HR Specialist

Department Manager

Line Manager

Supervisor

Team Leader

Operations Manager

General Manager

HR Business Partner

Employee Relations Manager

Personnel Manager

Branch Manager

Site Manager

Project Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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