The Disciplinary Action Letter For Absenteeism is a crucial document used in Saudi Arabian workplaces when an employee has demonstrated patterns of unauthorized absence or specific incidents of non-attendance that require formal intervention. This document is mandated by Saudi Labor Law requirements for progressive discipline and must be issued before more severe actions, including termination, can be taken. It serves multiple purposes: documenting the specific absence incidents, referencing relevant policies and previous warnings, outlining current disciplinary measures, and specifying consequences for continued violations. The letter must comply with Saudi Ministry of Human Resources and Social Development (MHRSD) guidelines and provides essential documentation for potential future legal proceedings.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee including their full name, employee ID, and position
2. Subject Line: Clear indication that this is a disciplinary action letter regarding absenteeism
3. Absence Details: Specific dates and duration of unauthorized absence, including any previous incidents if applicable
4. Policy Reference: Reference to company attendance policy and relevant sections of Saudi Labor Law
5. Previous Communications: Reference to any previous verbal or written warnings regarding attendance
6. Current Violation: Description of how the current absence violates company policy and Saudi Labor Law
7. Disciplinary Action: Clear statement of the specific disciplinary action being taken
8. Consequences: Description of potential future consequences if behavior continues
9. Required Improvement: Clear expectations for future attendance and behavior
10. Acknowledgment: Space for employee signature and date, acknowledging receipt of the letter
1. Employee Response Section: Section for employee to provide written explanation, used when company policy or circumstances warrant allowing a formal written response
2. Performance History: Brief overview of employee's attendance history, included when multiple incidents have occurred
3. Appeal Rights: Information about the employee's right to appeal the disciplinary action, included when applicable under company policy
4. Medical Documentation Request: Request for medical documentation if absence was claimed to be health-related
5. Return to Work Requirements: Specific conditions or requirements for returning to work, included when additional requirements are being imposed
1. Attendance Record: Detailed record of employee's attendance and absence history
2. Previous Warning Letters: Copies of any previous warning letters or disciplinary actions
3. Company Attendance Policy: Copy of relevant company attendance policy sections
4. Saudi Labor Law Excerpts: Relevant articles from Saudi Labor Law regarding attendance and disciplinary procedures
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