The Authorization Letter To Claim Passport On My Behalf is a crucial document in Saudi Arabia's legal framework, particularly necessary when individuals cannot personally collect their passports from government authorities. This situation commonly arises during visa processing, employment transitions, or when individuals are unable to visit passport offices due to travel, illness, or other commitments. The document must strictly adhere to Saudi Arabian legal requirements, including proper identification of parties, specific authorization language, and necessary authentication processes. It typically requires details such as full legal names, ID/Iqama numbers, passport information, and clear specification of the authorization's scope and validity period. The document may need to be presented in both Arabic and English, and might require notarization or additional authentication depending on the specific circumstances and requirements of the passport-issuing authority.
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1. Date and Place: Current date and location where the letter is being written, formatted according to both Gregorian and Hijri calendars as per Saudi requirements
2. Authorizer Details: Full legal name, nationality, ID/Iqama number, contact details, and current address of the person giving authorization
3. Representative Details: Full legal name, nationality, ID/Iqama number, and contact details of the person being authorized to collect the passport
4. Purpose Statement: Clear statement of authorization purpose, specifically for collecting passport from relevant authority
5. Passport Details: Passport number, issue date, and issuing authority of the passport to be collected
6. Authorization Scope: Specific powers granted to the representative regarding passport collection and handling
7. Validity Period: Clear statement of the duration for which the authorization is valid
8. Declaration: Statement confirming that this authorization is given willingly and in sound mind
9. Signature Block: Space for authorizer's signature, date, and contact information
1. Witness Details: Details and signatures of witnesses, required if the authorization needs additional verification
2. Reason for Authorization: Explanation of why the authorizer cannot collect the passport personally, included when required by specific authorities
3. Additional Instructions: Any specific instructions for the representative regarding the handling or delivery of the passport
4. Emergency Contact: Alternative contact person's details in case of issues during the collection process
5. Arabic Translation: Parallel Arabic text of the authorization, required when dealing with government authorities
1. Copy of Authorizer's ID: Attached copy of authorizer's national ID, Iqama, or passport
2. Copy of Representative's ID: Attached copy of representative's national ID, Iqama, or passport
3. Passport Application Receipt: Copy of any relevant passport application or processing receipts
4. Authentication Certificates: Any required authentication or notarization certificates from relevant authorities
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