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Alumni Solicitation Letter

Alumni Solicitation Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Alumni Solicitation Letter

"I need an Alumni Solicitation Letter for King Abdullah University's new research center capital campaign launching in March 2025, targeting engineering graduates from the past 15 years with a focus on sustainable technology development and matching gift opportunities."

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Document background
The Alumni Solicitation Letter is a crucial tool for educational institutions in Saudi Arabia to maintain relationships with graduates while seeking their support for institutional development. This document type must be carefully crafted to align with Saudi Arabia's regulatory framework, including the Personal Data Protection Law, charitable solicitation regulations, and Islamic law principles. The letter typically combines institutional updates with specific funding requests, requiring approval from relevant authorities when soliciting donations. It serves as both a relationship-building tool and a formal fundraising instrument, necessitating careful attention to cultural sensitivities and legal compliance. The document must include specific disclaimers, regulatory compliance statements, and clear instructions for making contributions within the Saudi legal framework.
Suggested Sections

1. Header and Institution Details: Official letterhead, date, and institutional information including registration details as required by Saudi regulations

2. Personalized Greeting: Formal addressed to the specific alumnus/alumna with appropriate honorifics and titles

3. Opening Connection: Reference to the alumnus's connection to the institution and their graduation year/program

4. Institution Update: Brief overview of current developments and achievements at the institution

5. Purpose Statement: Clear presentation of the specific cause or project requiring support

6. Impact Description: Explanation of how the contribution will make a difference

7. Specific Request: Clear, culturally appropriate request for support with specific donation options

8. Islamic Context: Reference to relevant Islamic principles of charitable giving (sadaqah) where appropriate

9. Compliance Statement: Statement regarding compliance with Saudi regulations on charitable solicitations

10. Contact Information: Clear details for how to respond or make contributions

11. Closing and Signature: Formal closing with appropriate signatory details

Optional Sections

1. Alumni Success Story: Include when highlighting successful alumni can strengthen the appeal

2. Previous Campaign Results: Add when demonstrating track record of successful fundraising can build trust

3. Recognition Programs: Include when offering donor recognition opportunities

4. Matching Gift Information: Add when there are matching gift opportunities available

5. Event Invitation: Include when combining solicitation with an upcoming alumni event

6. Zakat Eligibility: Add when the cause qualifies for Zakat under Islamic law

7. Student Testimonial: Include when student stories can effectively illustrate the impact of donations

Suggested Schedules

1. Donation Form: Structured form for making contributions, including all required regulatory information

2. Project Brief: Detailed information about the specific project or cause requiring support

3. Financial Summary: Overview of how funds will be utilized, meeting Saudi transparency requirements

4. Recognition Levels: Details of different donation levels and associated recognition programs

5. Legal Disclosures: Required legal statements and disclaimers under Saudi law

6. Institution Credentials: Copies of relevant institutional licenses and charitable registration documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Education

Higher Education

Non-Profit

Charitable Organizations

Professional Training

Research Institutions

Academic Institutions

Relevant Teams

Development

Alumni Relations

Institutional Advancement

Communications

Legal Compliance

Executive Leadership

Student Affairs

External Relations

Public Relations

Donor Relations

Relevant Roles

Development Director

Alumni Relations Manager

University President

Dean

Fundraising Coordinator

Director of Advancement

Chief Development Officer

Alumni Engagement Specialist

Institutional Relations Manager

Campaign Manager

Communications Director

University Registrar

Legal Compliance Officer

Industries
Personal Data Protection Law (PDPL): Saudi Arabia's data protection law that governs the collection, processing, and storage of personal information. This is crucial when handling alumni data and communication.
Anti-Cyber Crime Law (Royal Decree No. M/17): Regulates electronic communications and digital content, relevant for electronic solicitation methods and protecting alumni data in digital format.
Civil Organizations and Institutions Law: Governs fundraising activities and charitable solicitations in Saudi Arabia, including requirements for permissions and approvals.
National Center for Non-Profit Sector Regulations: Provides framework for fundraising activities and donor relationships in the non-profit sector, including educational institutions.
Saudi Education Law: Establishes the framework for educational institutions' operations, including their relationship with alumni and fundraising activities.
Anti-Money Laundering Law: Relevant for ensuring compliance in financial transactions and donations, including proper documentation and verification procedures.
Islamic Law (Sharia) Principles: Fundamental principles that govern all transactions and agreements in Saudi Arabia, including aspects of charitable giving and financial dealings.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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