Separation Certificate Template for United States

A Separation Certificate is an official document that Saudi employers must provide when an employment relationship ends. It details key information about the worker's service period, including their job title, last salary, and the reason for leaving - serving as proof of previous employment under Saudi Labor Law.

Employees need this certificate when applying for new jobs, processing end-of-service benefits, or transferring their work visa to another employer in the Kingdom. The Ministry of Human Resources requires employers to issue this document within a week of the employee's last working day, making it an essential part of proper employment termination.

Request a Separation Certificate immediately after your employment ends in Saudi Arabia. This document becomes essential when applying for new jobs, as potential employers need proof of your previous work experience and the circumstances of your departure. The certificate also helps process end-of-service benefits and supports visa transfers.

Keep the certificate handy for government transactions, especially when dealing with the Ministry of Human Resources or updating your official work status. Saudi labor regulations require employers to provide this document within seven days of employment ending, making it a crucial part of your professional documentation for future opportunities in the Kingdom.

• Standard End of Service Certificate: Basic version stating employment dates, position, and reason for separation - commonly used for regular employee departures
• Termination-Specific Certificate: Details performance or conduct-related separations, carefully worded to comply with Saudi labor laws
• Project Completion Certificate: Used for fixed-term contracts, highlighting project-specific achievements and completion dates
• Voluntary Resignation Certificate: Confirms the employee initiated the separation, important for maintaining positive records
• Executive Level Certificate: Enhanced version including additional details about leadership roles, responsibilities, and achievements

• Employers: Must issue Separation Certificates within seven days of employment ending, ensuring accurate details about the worker's service
• HR Departments: Prepare and maintain these certificates, coordinating with management for accurate information and timely delivery
• Employees: Receive and use the certificate for future job applications, visa transfers, and end-of-service benefit claims
• Ministry of Human Resources: Oversees compliance with certificate issuance requirements and handles related disputes
• Future Employers: Review certificates to verify employment history and circumstances of previous job separations

• Employee Details: Gather full name, ID number, position title, and employment dates from HR records
• Compensation Data: Document final salary, any outstanding benefits, and end-of-service calculations
• Separation Information: Note the exact reason for employment ending and last working day
• Performance Summary: Include brief, factual description of main duties and achievements if requested
• Compliance Check: Ensure all information aligns with Saudi Labor Law requirements and company records
• Review Process: Have HR and immediate supervisor verify accuracy before final approval

• Company Information: Full legal name, commercial registration number, and official address
• Employee Identification: Complete name as per official ID, nationality, and Iqama/ID number
• Employment Details: Start date, end date, final position, and nature of work performed
• Separation Specifics: Clear statement of reason for employment ending and last working day
• Financial Summary: Final salary grade and any end-of-service benefits paid
• Authentication Elements: Company stamp, authorized signatory details, and date of issuance
• Legal Compliance Statement: Reference to Saudi Labor Law Article 64 regarding certificate issuance

A Separation Certificate differs significantly from an Employment Certificate in both timing and purpose. While both documents verify employment details, they serve distinct functions in Saudi Arabia's labor documentation system.

• Timing of Issuance: A Separation Certificate is issued specifically when employment ends, while an Employment Certificate can be issued at any time during active employment
• Content Focus: Separation Certificates must include reason for departure and final settlement details, whereas Employment Certificates primarily verify current position and salary
• Legal Requirements: Saudi law mandates Separation Certificates within seven days of employment ending, while Employment Certificates are issued upon employee request
• Primary Use: Separation Certificates facilitate visa transfers and end-of-service benefits, while Employment Certificates typically support loan applications or visa processes during employment