This Termination Due To Unauthorised Absence document is designed for use in Pakistan when an employee has been absent from work without proper authorization or communication. It aligns with Pakistani labor laws, particularly the Industrial and Commercial Employment (Standing Orders) Ordinance 1968 and provincial regulations. The document should be used when an employee has exceeded permitted absence limits or failed to communicate their absence as per company policy, following any required warning notices. It includes essential elements such as absence details, previous communications, legal justification, and final settlement terms. The document serves both as a formal termination notice and as a legal record of the employment termination, protecting the employer's interests while ensuring compliance with local employment laws.
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1. Employee and Company Details: Full names, designations, and relevant identification details of both the employee and the company
2. Date and Reference Number: Current date and any internal reference numbers for the termination letter
3. Subject Line: Clear indication that this is a termination letter due to unauthorized absence
4. Absence Details: Specific dates and duration of unauthorized absence
5. Previous Communications: Reference to prior warnings, notices, or attempts to contact the employee
6. Legal Basis: Citation of relevant company policies and Pakistani labor laws justifying the termination
7. Termination Statement: Clear statement of employment termination and effective date
8. Final Settlement: Information about final dues, salary, and any other pending payments
9. Handover Requirements: Instructions for returning company property and completing exit procedures
1. Gratuity Details: Include if the employee is eligible for gratuity payment under Pakistani law
2. Appeal Process: Information about internal grievance procedures, if company policy allows for appeals
3. Certificate of Service: Offer of service certificate if required by local labor laws or company policy
4. Benefits Continuation: Details about any benefits that may continue post-termination, if applicable
5. Legal Notice: Additional legal warnings or notices if the absence involved misconduct or contract violations
1. Attendance Record: Detailed record of unauthorized absences and attendance history
2. Previous Warnings: Copies of previous warning letters or communications regarding attendance
3. Company Policy Extract: Relevant sections of company attendance and termination policies
4. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
5. Company Property List: Inventory of company assets to be returned by the employee
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