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1. Opening Salutation: Professional greeting addressing the candidate by name
2. Appreciation Statement: Thank the candidate for their time, interest in the company, and participation in the recruitment process
3. Decision Communication: Clear but polite statement conveying that the candidate was not selected for the position
4. Brief Explanation: A general, non-specific reason for the decision that doesn't create legal liability
5. Professional Closing: Courteous conclusion wishing the candidate success in their future endeavors
1. Specific Feedback: Include when the company policy allows sharing constructive feedback about the candidate's qualifications or interview performance
2. Future Opportunities: Include when the candidate showed promise and the company wants to maintain a relationship for future positions
3. Alternative Position Suggestion: Include when there's another suitable open position that might match the candidate's qualifications
4. Talent Pool Retention: Include when the company wants to keep the candidate's information for future opportunities
5. Interview Feedback Request: Include when the company seeks feedback about their recruitment process
1. Contact Information Sheet: Optional attachment with HR department or recruiter contact details for any follow-up questions
2. Company Newsletter Subscription: Optional attachment with information about staying connected with company updates and future opportunities
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