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1. Header with Date and Location: Current date and institution name/address
2. Salutation: Appropriate greeting addressing all colleagues
3. Opening Statement: Announcement of departure and last working day
4. Expression of Gratitude: Acknowledgment of support and collaboration received during tenure
5. Memorable Experiences: Brief mention of significant shared experiences or achievements
6. Future Contact Information: Professional contact details for maintaining connections
7. Closing Remarks: Positive wishes for the institution and colleagues
8. Professional Sign-off: Formal closing with name and current position
1. Reason for Departure: Include if comfortable sharing and appropriate (retirement, new opportunity, relocation)
2. Future Plans: Brief mention of next career steps if willing to share
3. Special Acknowledgments: Recognition of specific teams or individuals who had particular impact
4. Transition Information: Details about handover process or replacement if applicable
5. Invitation for Future Collaboration: Specific opportunities or ways to stay connected professionally
1. Contact Card: Optional attachment with new contact information and social media profiles
2. Handover Document Reference: If applicable, reference to separate handover documentation
3. Farewell Event Details: If planned, information about any farewell gatherings or celebrations
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