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1. Date and Address Block: Current date and complete contact information of both the recipient and sender
2. Salutation: Professional greeting addressing the appropriate contact person
3. Reference Line: Reference to the job offer or position discussed
4. Appreciation: Expression of gratitude for the opportunity and the time invested in the process
5. Decision Statement: Clear and polite statement declining the job offer
6. Brief Reason: A concise, professional explanation for the declination
7. Professional Closing: Courteous conclusion with good wishes for the company's future
8. Signature Block: Full name, contact information, and signature of the sender
1. Alternative Contact Information: Additional contact details if relocating or changing contact information
2. Future Opportunities: Expression of interest in future opportunities, if applicable
3. Recommendation of Another Candidate: If appropriate and requested, suggestion of another qualified candidate
4. Feedback on Interview Process: If requested by the employer, constructive feedback about the recruitment process
1. Return of Company Property: If any company materials were provided during the interview process, list of items being returned
2. Confidentiality Reminder: If NDAs were signed, acknowledgment of continuing confidentiality obligations
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