Change of Address Notification Template for Pakistan

A Change of Address Notification tells your business contacts, government agencies, and legal authorities that you've moved to a new location in Pakistan. This formal communication helps maintain accurate records with organizations like SECP, FBR, and other regulatory bodies that need your current contact details.

Filing this notification keeps you compliant with Pakistani business regulations and ensures you don't miss important legal notices, tax documents, or official correspondence. It's especially important for registered companies, partnerships, and sole proprietors who must update their address within 15 days of relocating their business or registered office.

Submit a Change of Address Notification immediately after moving your business location, opening a new branch, or relocating your registered office in Pakistan. This includes scenarios like expanding to a different city, shifting within the same area, or consolidating multiple offices into one location.

Time matters - Pakistani law requires businesses to notify relevant authorities within 15 days of any address change. This applies when updating details with SECP, FBR, chamber of commerce memberships, banking relationships, and business licenses. Filing late can result in penalties and might cause you to miss crucial legal notices or regulatory communications.

• Business Address Change: Filed with SECP and FBR for registered companies moving their head office or branches
• Residential Address Update: Used by sole proprietors and individual taxpayers to update their personal business address
• Branch Network Modification: For banks and financial institutions expanding or consolidating their branch locations
• Digital Address Update: Specifically for e-commerce businesses updating their virtual office or online presence details
• Temporary Relocation Notice: Used during office renovations or temporary shifts, indicating both interim and permanent addresses

• Business Owners: Must submit Change of Address Notifications when relocating their registered office or business premises
• Company Secretaries: Responsible for preparing and filing these notifications with SECP and maintaining corporate records
• Tax Practitioners: Help update FBR records and ensure tax compliance at the new business location
• Banks and Financial Institutions: Need to be notified for updating account details and maintaining accurate KYC records
• Government Authorities: Process and validate address changes, ensuring businesses maintain proper registration status

• Current Details: Gather your existing business registration, NTN number, and complete old address information
• New Location: Document the exact new address, including building name, street number, and postal code
• Business Documents: Collect copies of your SECP registration, trade license, and utility bills for both addresses
• Timeline Planning: Note your moving date and ensure filing within the 15-day legal deadline
• Authority List: Create a checklist of all agencies needing notification (SECP, FBR, banks, chamber of commerce)
• Supporting Evidence: Prepare proof of new address ownership or lease agreement

• Business Identifiers: Full legal name, registration number, NTN, and current registered address
• New Address Details: Complete physical address with postal code and effective date of change
• Declaration Statement: Formal affirmation that the new address information is accurate and complete
• Authorized Signatures: Names and signatures of company directors or authorized representatives
• Supporting Documents: List of attached proof documents like lease agreements or utility bills
• Contact Information: Updated phone numbers, email addresses, and point of contact details

A Change of Address Notification differs significantly from a Change Management Process. While both deal with organizational changes, they serve distinct purposes and have different legal implications in Pakistan's business environment.

• Scope and Purpose: Change of Address Notifications specifically update location details with authorities, while Change Management Process documents cover broader organizational changes including policies, procedures, and systems
• Legal Requirements: Address notifications must be filed within 15 days by law, whereas change management processes are internal governance tools without strict filing deadlines
• Documentation Needs: Address changes require proof of new location and business registration details, while change management needs detailed impact assessments and stakeholder approval plans
• Authority Involvement: Address notifications go directly to SECP, FBR, and other regulatory bodies, whereas change management remains primarily an internal document