Change of Address Notification Template for Malaysia

A Change of Address Notification lets Malaysian businesses and individuals formally inform government agencies, banks, and other organizations about their new location. This official update ensures all important correspondence, legal documents, and business mail reach the correct address without interruption.

Under Malaysian law, companies must notify the Companies Commission (SSM) within 14 days of relocating their registered office. Individuals should also update their address with key institutions like EPF, income tax authorities, and Bank Negara Malaysia to maintain compliance and avoid missing crucial communications.

Submit a Change of Address Notification immediately after moving your business or personal residence in Malaysia. This applies when relocating your company's registered office, shifting business operations to a new location, or changing your residential address with government agencies like LHDN and EPF.

Time-sensitive situations require prompt filing - for example, when merging offices, expanding to new locations, or restructuring operations. Malaysian law requires companies to notify SSM within 14 days of any address change. Banks and regulatory bodies also need current contact details to maintain your accounts and compliance status.

• Standard Business Address Change: Filed with SSM for company registered office changes, including required director signatures and company registration details
• Individual Tax Address Update: Submitted to LHDN for personal income tax correspondence, requiring MyKad verification
• Banking Address Modification: Used for updating account contact information with financial institutions, often requiring proof of new address
• EPF Location Change: Specific form for updating Employee Provident Fund records, essential for retirement account management
• Digital Business Address Update: Online submission through SSM's portal for companies maintaining digital service addresses

• Business Owners: Must file Change of Address Notifications when relocating registered offices or business premises
• Company Secretaries: Handle the preparation and submission of address updates to SSM and maintain corporate records
• Individual Residents: Submit notifications to update personal addresses with government agencies, banks, and service providers
• Property Managers: Coordinate address changes for commercial buildings and notify relevant authorities
• Compliance Officers: Ensure timely submission of address updates to maintain regulatory compliance

• New Address Details: Gather complete new address information, including postcode and state
• Supporting Documents: Prepare proof of new address like utility bills or tenancy agreement
• Company Information: Collect registration number, business license details, and director information
• Timeline Planning: Note the effective date of change and SSM's 14-day filing deadline
• Contact Updates: List all agencies and institutions needing notification
• Authorized Signatures: Identify required signatories and prepare company stamp if needed

• Entity Details: Full legal name, registration number, and current registered address
• New Address Section: Complete new address details with effective date of change
• Declaration Statement: Formal confirmation that provided information is accurate and true
• Authorization Details: Names and positions of authorized signatories making the notification
• Compliance Statement: Reference to relevant sections of Companies Act 2016
• Contact Information: Updated phone numbers and email addresses for correspondence
• Verification Elements: Company stamp placement area and witness requirements if applicable

A Change of Address Notification differs significantly from a Change Management Process. While both documents involve organizational changes, they serve distinct purposes in Malaysian business operations.

• Scope and Purpose: Address notifications focus solely on location updates, while Change Management Process covers broader organizational changes including systems, procedures, and structures
• Legal Requirements: Address changes must be filed within 14 days under Companies Act 2016, whereas Change Management Processes are internal governance documents without statutory deadlines
• Documentation Needs: Address changes require proof of new location and company verification, while Change Management needs detailed impact assessments and stakeholder approval workflows
• Implementation Timeline: Address changes take effect immediately upon filing, but Change Management typically involves phased implementation with multiple checkpoints