This Telework Agreement template is designed for use in the Philippines, specifically complying with Republic Act No. 11165 (Telecommuting Act of 2018) and its implementing rules. It should be used when establishing or formalizing remote work arrangements between employers and employees, whether on a full-time or partial basis. The document addresses critical aspects of remote work including workplace safety, data security, equipment provision, and performance monitoring, while ensuring alignment with Philippine labor laws and regulations. It's particularly relevant in the post-pandemic workplace environment where organizations are adopting flexible work arrangements as a permanent feature of their operations. The agreement protects both employer and employee interests by clearly defining responsibilities, expectations, and terms of the remote work arrangement.
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1. Parties: Identification of the employer and employee, including their complete legal names and addresses
2. Background: Context of the agreement, including the nature of employment and decision to implement telework arrangement
3. Definitions: Key terms used in the agreement, including 'telework,' 'primary workplace,' 'remote workplace,' and 'working hours'
4. Term and Work Schedule: Duration of the telework arrangement and specified working hours, including core hours if applicable
5. Workplace Arrangements: Specification of the approved remote work location(s) and any requirements for occasional office attendance
6. Equipment and Resources: Details of company-provided equipment, technology, and resources, including maintenance responsibilities
7. Data Security and Confidentiality: Obligations regarding data protection, confidential information handling, and cybersecurity measures
8. Performance Standards: Expected deliverables, performance metrics, and monitoring procedures
9. Communication Requirements: Protocols for maintaining contact, attending meetings, and reporting procedures
10. Expenses and Reimbursement: Policy on work-related expenses and reimbursement procedures
11. Health and Safety: Requirements for maintaining a safe work environment and reporting incidents
12. Termination: Conditions and procedures for ending or modifying the telework arrangement
1. Training and Support: Details of training provided for remote work tools and systems, used when specific training programs are offered
2. Alternative Work Location: Procedures for working from locations other than the primary remote workplace, included when flexibility in work location is permitted
3. Emergency Response: Protocols during emergencies or technical failures, included for critical roles or locations prone to disruptions
4. Work-Life Balance Provisions: Specific measures to ensure proper work-life balance, included when implementing strict boundaries between work and personal time
5. Insurance Coverage: Additional insurance provisions for remote work setup, included when employer provides specific insurance for home office
6. Family Care Arrangements: Provisions regarding caregiving responsibilities, included when allowing flexible arrangements for employees with dependents
1. Schedule A - Equipment Inventory: Detailed list of company-provided equipment, including serial numbers and conditions
2. Schedule B - Software and Systems Access: List of authorized software, systems, and access levels granted to the employee
3. Schedule C - Workspace Safety Checklist: Safety requirements and assessment criteria for the remote workspace
4. Schedule D - Communication Protocols: Detailed procedures for various types of communication and reporting
5. Schedule E - Expense Policy: Detailed policy on reimbursable expenses and claiming procedures
6. Appendix 1 - Data Security Guidelines: Comprehensive security protocols and procedures for remote work
7. Appendix 2 - Emergency Contact Information: List of key contacts for various types of emergencies or issues
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