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Software Completion Certificate

Software Completion Certificate Template for Philippines

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Key Requirements PROMPT example:

Software Completion Certificate

"I need a Software Completion Certificate for an enterprise-level ERP system implementation project completing in March 2025, which includes multiple modules and requires detailed documentation of completed features, with specific attention to data migration verification and user acceptance testing results."

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Document background
The Software Completion Certificate is a crucial document used in the Philippines' technology sector to formally mark the successful completion of software development projects. This certificate serves as an official record that all contractual obligations have been met and that the software has been delivered according to specifications. It is typically issued after all testing has been completed and the client has verified that the software meets their requirements. The document is governed by Philippine law, including the Electronic Commerce Act of 2000 (RA 8792) and the Rules on Electronic Evidence, making it a legally binding document that can be used as evidence in potential future disputes. The Software Completion Certificate is essential for project closure, triggering final payments, initiating warranty periods, and transitioning to the maintenance phase of the software lifecycle.
Suggested Sections

1. Identification of Parties: Details of the software developer/company and the client, including their legal names, addresses, and registration numbers

2. Project Reference: Reference to the original software development agreement, including contract number and date

3. Software Description: Brief description of the software project and its key components that have been completed

4. Completion Declaration: Formal statement confirming that all deliverables have been completed according to specifications

5. Acceptance Statement: Client's formal acceptance of the delivered software and confirmation that it meets requirements

6. Date of Completion: Official completion date of the software project and delivery of all components

7. Signatures: Space for authorized signatures from both parties, including names and titles

Optional Sections

1. Outstanding Items: List of any minor items that are pending but do not affect the overall completion status

2. Warranty Period: If applicable, specification of the warranty period that begins from the completion date

3. Payment Confirmation: Confirmation of final payment or outstanding payment details if relevant

4. Knowledge Transfer: Confirmation of completed knowledge transfer activities and documentation handover

5. Support Arrangements: Details of any post-completion support or maintenance arrangements

Suggested Schedules

1. Schedule A - Delivered Components: Detailed list of all software components, modules, and features that have been delivered

2. Schedule B - Test Results: Summary of acceptance testing results and performance metrics

3. Schedule C - Documentation Inventory: List of all technical documentation, user manuals, and other materials handed over

4. Appendix 1 - Completion Checklist: Checklist confirming all contractual obligations have been met

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Information Technology

Banking and Finance

Healthcare

E-commerce

Manufacturing

Telecommunications

Government

Education

Retail

Professional Services

Relevant Teams

Legal

Information Technology

Software Development

Quality Assurance

Project Management Office

Procurement

Compliance

Operations

Technical Documentation

Product Management

Relevant Roles

Chief Technology Officer

Project Manager

Software Development Manager

Quality Assurance Manager

IT Director

Technical Lead

Contract Manager

Legal Counsel

Product Owner

Business Analyst

Chief Information Officer

Procurement Manager

Industries
Electronic Commerce Act of 2000 (Republic Act No. 8792): Provides legal recognition of electronic documents and signatures, crucial for the validity of digital completion certificates
Intellectual Property Code of the Philippines (Republic Act No. 8293): Governs software copyright protection and ownership rights that need to be acknowledged in the completion certificate
Data Privacy Act of 2012 (Republic Act No. 10173): Ensures protection of personal and sensitive information that might be included in the software completion documentation
Civil Code of the Philippines (Republic Act No. 386): Provides the fundamental rules on contracts, obligations, and documentary requirements for legal agreements
Consumer Act of the Philippines (Republic Act No. 7394): Protects consumer rights and interests in relation to software products and services, including warranty and quality standards
Rules on Electronic Evidence (A.M. No. 01-7-01-SC): Governs the admissibility and evidentiary weight of electronic documents in legal proceedings
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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