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Request For Proposal And Request For Quotation
"I need a Request For Proposal And Request For Quotation document for procuring IT infrastructure modernization services for our government agency in Manila, with a project implementation timeline starting March 2025, ensuring compliance with RA 9184 and including specific cybersecurity requirements."
1. Introduction and General Information: Overview of the procurement initiative, background of the procuring entity, and purpose of the RFP/RFQ
2. Project Overview: Detailed description of the project, objectives, scope, and expected outcomes
3. Instructions to Bidders: Comprehensive guidelines on proposal preparation, submission requirements, and bidding procedures
4. Eligibility Requirements: Mandatory qualifications and documentation required from bidders as per RA 9184
5. Scope of Work: Detailed specifications of required goods/services, deliverables, and performance standards
6. Technical Requirements: Specific technical specifications, standards, and compliance requirements
7. Commercial Requirements: Pricing format, payment terms, and financial proposal requirements
8. Submission Guidelines: Format, deadline, and method of proposal submission
9. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and scored
10. Terms and Conditions: General and specific conditions governing the procurement process
11. Timeline: Key dates and milestones for the procurement process
1. Pre-bid Conference Details: Information about pre-bid meetings and site visits, included when complex projects require detailed discussions
2. Local Content Requirements: Specific requirements for local content or domestic preference, included when applicable under Philippine procurement laws
3. Environmental Requirements: Environmental compliance and sustainability requirements, included for projects with environmental impact
4. Social Responsibility Criteria: Social impact and community benefit requirements, included for projects affecting local communities
5. Joint Venture Guidelines: Specific requirements for joint ventures or consortiums, included when joint ventures are anticipated
6. Special Terms for International Bidders: Additional requirements for international bidders, included when international participation is expected
7. Alternative Proposal Guidelines: Guidelines for submitting alternative solutions, included when alternatives are acceptable
1. Schedule A - Technical Specifications: Detailed technical specifications and requirements
2. Schedule B - Price Schedule Format: Standardized format for submitting pricing information
3. Schedule C - Eligibility Documents Checklist: Comprehensive list of required eligibility documents
4. Schedule D - Bid Forms and Templates: Standard forms and templates required for bid submission
5. Schedule E - Draft Contract: Proposed contract terms and conditions
6. Appendix 1 - Evaluation Matrix: Detailed scoring criteria and evaluation methodology
7. Appendix 2 - Performance Standards: Specific performance metrics and service level requirements
8. Appendix 3 - Compliance Certificates: Required compliance certificates and documentation templates
Authors
Bids and Awards Committee (BAC)
Bidder
Bid Documents
Bid Security
Bid Validity
Conformity
Contract
Deadlines
Deliverables
Eligible Bidder
End-User
Force Majeure
Goods
Head of the Procuring Entity (HoPE)
Implementation Schedule
Joint Venture
Lowest Calculated Bid
Manufacturer
Performance Security
Post-Qualification
Procuring Entity
Project Site
Purchase Order
Responsive Bid
Services
Similar Contracts
Single Largest Completed Contract (SLCC)
Supplier
Technical Specifications
Terms of Reference (TOR)
Technical Working Group (TWG)
Unit Prices
Warranty
Works
Submission Requirements
Evaluation Criteria
Technical Specifications
Price Schedule
Payment Terms
Delivery Requirements
Performance Standards
Warranty
Intellectual Property
Confidentiality
Data Protection
Conflict of Interest
Anti-Corruption
Force Majeure
Termination
Dispute Resolution
Governing Law
Liability and Indemnification
Insurance Requirements
Amendment Procedures
Bid Security
Performance Security
Local Content Requirements
Environmental Compliance
Health and Safety
Quality Assurance
Subcontracting
Joint Venture
Communication Protocols
Documentation Requirements
Acceptance Criteria
Penalties and Liquidated Damages
Government and Public Sector
Construction and Infrastructure
Information Technology
Healthcare
Education
Manufacturing
Telecommunications
Energy and Utilities
Transportation and Logistics
Professional Services
Defense and Security
Agriculture
Mining and Natural Resources
Procurement
Supply Chain
Legal
Finance
Operations
Project Management
Technical Evaluation
Compliance
Risk Management
Vendor Management
Quality Assurance
Business Development
Contract Administration
Procurement Manager
Supply Chain Director
Project Manager
Contracts Administrator
Purchasing Officer
Bid Manager
Technical Evaluation Officer
Chief Financial Officer
Operations Manager
Legal Counsel
Compliance Officer
Business Development Manager
Category Manager
Vendor Relations Manager
Cost Estimator
Quality Assurance Manager
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