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Private Club Membership Agreement

Private Club Membership Agreement Template for Philippines

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Key Requirements PROMPT example:

Private Club Membership Agreement

"I need a Private Club Membership Agreement for a luxury golf and country club in Manila, including provisions for both individual and corporate memberships, with specific terms for green fees and tournament participation rights, planned to launch in March 2025."

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Document background
The Private Club Membership Agreement serves as the foundational document governing the relationship between private clubs and their members in the Philippines. This document is essential when establishing exclusive membership-based organizations, whether they are social clubs, sports facilities, or business clubs. It must comply with Philippine legal requirements, including the Civil Code, Consumer Protection Act, and Data Privacy laws. The agreement typically covers membership categories, fee structures, facility access rights, rules and regulations, transfer/termination provisions, and dispute resolution procedures. It's designed to protect both the club's interests and member rights while ensuring transparent operations and sustainable membership management. The document should be regularly reviewed and updated to reflect changes in local regulations and club policies.
Suggested Sections

1. Parties: Identification of the club entity and the member, including full legal names and addresses

2. Background: Brief context about the club, its purpose, and the intention to grant membership

3. Definitions: Definitions of key terms used throughout the agreement

4. Grant of Membership: Explicit statement of membership conferral and its classification

5. Term and Renewal: Duration of membership and renewal terms

6. Membership Fees and Charges: Details of all financial obligations including entrance fees, monthly dues, and other charges

7. Rights and Privileges: Comprehensive list of member benefits and access rights

8. Member Obligations: Member's responsibilities and compliance requirements

9. Club Rules and Regulations: Reference to and incorporation of club rules

10. Transfer and Termination: Conditions for membership transfer and termination circumstances

11. Liability and Indemnification: Scope of club liability and member indemnification obligations

12. Notices: Methods and requirements for formal communications

13. Governing Law: Specification of Philippine law as governing law

14. Dispute Resolution: Process for resolving disputes between club and member

15. Execution: Signature blocks and execution details

Optional Sections

1. Guest Privileges: Rules for bringing guests, applicable for clubs offering guest access

2. Special Facilities: Terms for specific facilities like golf courses, spas, or sports facilities

3. Corporate Membership: Additional terms for corporate memberships, if offered

4. Reciprocal Rights: Terms for access to partner clubs or facilities, if applicable

5. Food and Beverage Minimum: Required minimum spending on F&B, if applicable

6. Competition and Tournament Rights: Terms for participation in club competitions, for sports clubs

7. Intellectual Property: Use of club brand and materials by members, if relevant

8. Force Majeure: Provisions for unexpected circumstances affecting club operations

Suggested Schedules

1. Schedule 1 - Fee Schedule: Detailed breakdown of all applicable fees and charges

2. Schedule 2 - Club Rules and Regulations: Complete set of club rules and operational guidelines

3. Schedule 3 - Facilities and Services: Detailed list and description of available facilities and services

4. Schedule 4 - Operating Hours: Schedule of operating hours for various facilities and services

5. Schedule 5 - Membership Categories: Detailed description of different membership categories and their specific rights

6. Appendix A - Application Form: Standard membership application form

7. Appendix B - Code of Conduct: Detailed member behavior and ethics guidelines

8. Appendix C - Privacy Policy: Detailed policy on handling member personal information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Annual Dues
Applicable Laws
Authorized Users
Board of Directors
Business Day
Club
Club Facilities
Club Rules
Commencement Date
Confidential Information
Corporate Member
Dependent
Effective Date
Entrance Fee
Force Majeure Event
Good Standing
Guest
Guest Fee
Individual Member
Intellectual Property Rights
Membership
Membership Card
Membership Category
Membership Fee
Membership Rights
Member Portal
Notice
Operating Hours
Parties
Personal Data
Primary Member
Privacy Policy
Restricted Areas
Rules and Regulations
Schedule of Fees
Secondary Member
Special Assessment
Spouse
Suspension
Term
Transfer Fee
Visiting Member
Clauses
Interpretation
Membership Grant
Term and Renewal
Fees and Payments
Rights and Privileges
Member Obligations
Club Facilities Usage
Guest Privileges
Rules and Regulations
Transfer of Membership
Termination
Suspension
Confidentiality
Data Protection
Health and Safety
Liability and Indemnification
Force Majeure
Dispute Resolution
Notices
Assignment
Amendment
Entire Agreement
Severability
Waiver
Governing Law
Insurance
Representations and Warranties
Code of Conduct
Default and Remedies
Compliance with Laws
Relevant Industries

Hospitality

Sports and Recreation

Leisure and Entertainment

Real Estate

Food and Beverage

Social Services

Business Services

Luxury and Lifestyle

Health and Wellness

Relevant Teams

Legal

Membership Services

Operations

Finance

Compliance

Customer Relations

Administration

Risk Management

Business Development

Facilities Management

Relevant Roles

Club General Manager

Membership Director

Legal Counsel

Operations Manager

Finance Director

Compliance Officer

Club Secretary

Membership Services Manager

Business Development Manager

Facilities Manager

Customer Relations Manager

Club Administrator

Risk Management Officer

Member Experience Director

Industries
Civil Code of the Philippines (Republic Act No. 386): Governs general contract formation, validity, and enforcement; particularly Book IV on Obligations and Contracts which sets out requirements for valid contracts, consent, object, and consideration
Consumer Act of the Philippines (Republic Act No. 7394): Protects consumer rights and interests, particularly regarding disclosure requirements, unfair contract terms, and service quality standards
National Internal Revenue Code: Covers tax implications of membership fees, dues, and other charges imposed by private clubs, including VAT requirements
Corporation Code of the Philippines (Republic Act No. 11232): Provides legal framework for non-stock corporations and associations, which typically includes private clubs
Data Privacy Act of 2012 (Republic Act No. 10173): Regulates the collection, processing, and storage of members' personal information
Anti-Discrimination Laws (Various Local Government Units Ordinances): Ensures membership policies and club rules do not unfairly discriminate based on protected characteristics
Electronic Commerce Act (Republic Act No. 8792): Governs electronic transactions and digital signatures if membership applications and payments are processed online
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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