Meeting Acknowledgement Form Template for Philippines

The Meeting Acknowledgement Form is a crucial corporate governance document used in the Philippine business environment to maintain accurate records of meeting participation and proceedings. This form is particularly important in contexts where formal documentation of attendance and understanding is required, such as board meetings, stockholder meetings, or committee meetings. The document complies with the Corporation Code of the Philippines and SEC regulations, including Memorandum Circular No. 6-2020 regarding remote communication methods. It serves multiple purposes: documenting attendance, confirming understanding of discussed matters, maintaining corporate records, and providing evidence of participation for audit and compliance purposes. The form is especially relevant in the current business environment where meetings may be conducted through various platforms, including virtual and hybrid formats.

1. Meeting Details: Essential information including date, time, venue/platform, meeting type (regular/special/board/stockholder)

2. Participant Information: Attendee details including name, position, capacity of attendance

3. Agenda Confirmation: List of agenda items discussed and confirmation of their presentation

4. Attendance Declaration: Formal declaration of attendance and participation throughout the meeting

5. Confidentiality Statement: Standard clause regarding confidentiality of matters discussed

6. Acknowledgement Statement: Formal statement confirming understanding of matters discussed and decisions made

7. Signature Block: Space for participant signature, date, and witness signature if required