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Letter Of Dismissal For Theft
"I need a Letter of Dismissal for Theft for our retail store in Manila, Philippines, where an employee was caught on CCTV stealing merchandise worth ₱50,000 on January 15, 2025, and we've already conducted an investigation and issued a notice to explain."
1. Letter Header: Company letterhead, date, and complete contact information of both employer and employee
2. Subject Line: Clear indication that this is a Notice of Termination of Employment
3. Employee Information: Full name, position, department, and employment duration of the employee
4. Reference to Previous Notice: Mention of the previous Notice to Explain and investigation proceedings
5. Statement of Incident: Clear description of the theft incident(s), including dates, times, and specific details
6. Legal Basis: Citation of Article 297 of the Labor Code and company policies regarding theft
7. Investigation Findings: Summary of the investigation results and evidence supporting the conclusion
8. Termination Decision: Clear statement of employment termination and its effective date
9. Final Instructions: Instructions regarding company property return, final pay, and clearance procedures
1. Additional Violations: Include if there are other related violations or previous incidents that contributed to the decision
2. Benefits Information: Include if there are specific arrangements regarding benefits or entitlements
3. Non-Disclosure Reminder: Include if employee had access to confidential information
4. Legal Reservations: Include if company wishes to reserve right to pursue legal action
5. Appeal Process: Include if company policy allows for internal appeal of termination decision
1. Investigation Report Summary: Summary of key findings from the investigation process
2. Evidence List: List of evidence considered in making the termination decision
3. Witness Statements: Relevant witness statements or testimonies (with appropriate redactions)
4. Previous Warnings: Copies of any previous warnings or disciplinary actions, if applicable
5. Clearance Checklist: List of items and procedures to be completed before final settlement
Authors
Basis for Dismissal
Investigation Findings
Due Process Compliance
Return of Company Property
Final Settlement
Confidentiality Obligations
Non-Disclosure
Legal Reservations
Clearance Requirements
Benefits and Entitlements
Post-Employment Obligations
Appeal Rights
Acknowledgment and Receipt
Property Damage Recovery
Legal References
Severance Terms
Exit Procedures
Retail
Manufacturing
Banking and Finance
Healthcare
Hospitality
Technology
Education
Logistics and Transportation
Construction
Food and Beverage
Telecommunications
Mining and Resources
Business Process Outsourcing
Real Estate
Human Resources
Legal
Executive Leadership
Operations
Security
Compliance
Employee Relations
Administration
Risk Management
Human Resources Manager
HR Director
Legal Counsel
Company President
General Manager
Department Head
HR Business Partner
Employee Relations Manager
Compliance Officer
Security Manager
Operations Manager
Store Manager
Branch Manager
Factory Manager
HR Operations Specialist
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