The Invoice (Consultancy) is a crucial document in the Philippine business environment, used whenever professional consulting services are rendered and payment is to be collected. It must comply with the National Internal Revenue Code and BIR regulations, which require specific elements such as TIN numbers, proper service descriptions, and tax calculations. This document type is essential for both individual consultants and consulting firms operating in the Philippines, serving as an official record for tax purposes and a formal payment request. The invoice must include VAT (if the consultant is VAT-registered), withholding tax considerations, and clear payment terms. It's particularly important as it serves multiple purposes: documenting the business transaction, supporting tax compliance, and providing clear evidence of services rendered for both parties' accounting records.
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1. Invoice Header: Company/consultant details including TIN, address, contact information, and BIR registration details
2. Client Information: Complete client details including name, address, TIN, and contact information
3. Invoice Details: Invoice number, date, payment terms, and reference numbers
4. Service Description: Detailed breakdown of consulting services provided, including dates and scope of work
5. Amount Calculation: Itemized list of charges, subtotal, applicable taxes (VAT if registered), withholding tax details, and total amount due
6. Payment Instructions: Bank account details or other payment methods accepted
7. Official Declarations: Required BIR declarations including PTU number if applicable
1. Project Milestones: Breakdown of project phases and corresponding payments - used for milestone-based billing
2. Time Sheet: Detailed time tracking breakdown - used for time-based billing arrangements
3. Expense Reimbursement: Itemized list of reimbursable expenses with supporting documentation - used when charging for additional expenses
4. Discount Information: Details of any applied discounts - used when special rates or discounts are offered
5. Foreign Currency Conversion: Exchange rate and conversion details - used for international clients
1. Time Sheet Details: Detailed breakdown of hours worked, dates, and specific tasks performed
2. Expense Receipts: Copies or details of receipts for reimbursable expenses
3. Service Delivery Report: Summary of deliverables completed during the billing period
4. Rate Card: Breakdown of standard rates applied for different services or consultant levels
Relevant legal definitions
Services
Consultant
Client
VAT
Withholding Tax
Payment Terms
Due Date
Professional Fee
Scope of Work
Billable Hours
Expenses
Tax Identification Number (TIN)
BIR Registration Number
Professional Tax Receipt (PTR)
Invoice Date
Invoice Number
Purchase Order Number
Service Period
Late Payment Interest
Exchange Rate
Bank Charges
Reimbursable Expenses
Project Milestone
Deliverables
Professional Service Fee
Consultant
Client
VAT
Withholding Tax
Payment Terms
Due Date
Professional Fee
Scope of Work
Billable Hours
Expenses
Tax Identification Number (TIN)
BIR Registration Number
Professional Tax Receipt (PTR)
Invoice Date
Invoice Number
Purchase Order Number
Service Period
Late Payment Interest
Exchange Rate
Bank Charges
Reimbursable Expenses
Project Milestone
Deliverables
Professional Service Fee
Clauses
Relevant Industries
Professional Services
Management Consulting
Information Technology
Financial Services
Healthcare
Education
Manufacturing
Real Estate
Environmental Services
Engineering
Human Resources
Marketing and Communications
Relevant Teams
Finance
Accounting
Legal
Operations
Administration
Tax
Compliance
Treasury
Accounts Payable
Accounts Receivable
Relevant Roles
Consultant
Financial Controller
Accountant
Tax Manager
Finance Manager
Business Development Manager
Operations Manager
Managing Director
CEO
CFO
Accounts Payable Specialist
Accounts Receivable Specialist
Financial Analyst
Compliance Officer
Administrative Officer
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