Exclusive Rental Agreement Template for Philippines

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Key Requirements PROMPT example:

Exclusive Rental Agreement

"I need an Exclusive Rental Agreement for a commercial property in Manila's Makati district, starting March 1, 2025, with specific provisions for a restaurant tenant including exclusive use of parking spaces and signage rights."

Document background
The Exclusive Rental Agreement serves as a crucial legal instrument in the Philippine real estate market, designed to establish and protect the rights of both property owners and tenants in exclusive leasing arrangements. This document is particularly vital when a property owner wishes to grant sole occupancy rights to a single tenant, preventing the property from being rented to or used by other parties during the lease term. The agreement must comply with Philippine property laws, including the Civil Code of the Philippines and relevant local ordinances, making it suitable for both residential and commercial properties. Typically used in situations requiring guaranteed exclusive access to a property, this agreement includes comprehensive terms covering rent, maintenance, utilities, insurance, and specific provisions ensuring the exclusive nature of the arrangement. The document's structure and content reflect current Philippine legal requirements and market practices, making it an essential tool for property transactions requiring exclusive occupancy rights.
Suggested Sections

1. Parties: Identifies and provides complete details of the Lessor and Lessee, including their legal names, addresses, and tax identification numbers

2. Background: Establishes the context of the agreement, including brief description of the property and the parties' intention to enter into an exclusive rental arrangement

3. Definitions: Defines key terms used throughout the agreement to ensure clear interpretation

4. Property Description: Detailed description of the rental property, including its exact location, boundaries, and included fixtures/fittings

5. Term and Renewal: Specifies the duration of the lease, commencement date, and any renewal options

6. Rental Amount and Payment Terms: Details the rent amount, payment schedule, method of payment, and late payment penalties

7. Security Deposit: Stipulates the amount, terms of holding, and conditions for return of the security deposit

8. Exclusivity Provisions: Explicitly states the exclusive nature of the rental agreement and its implications

9. Use of Property: Specifies permitted uses of the property and any restrictions

10. Maintenance and Repairs: Outlines responsibilities for property maintenance, repairs, and improvements

11. Utilities and Services: Specifies responsibility for utility connections, payments, and related services

12. Insurance Requirements: Details required insurance coverage for both parties

13. Termination: States conditions and procedures for early termination

14. Governing Law: Confirms Philippine law as governing law and specifies jurisdiction

15. Signatures: Space for formal execution of the agreement by all parties

Optional Sections

1. Subletting and Assignment: Include when subletting needs to be explicitly prohibited or regulated

2. Alterations and Improvements: Include for commercial properties or when significant modifications might be needed

3. Force Majeure: Include when specific provisions for unforeseen circumstances are needed, particularly relevant post-COVID

4. Option to Purchase: Include when offering the lessee a future option to purchase the property

5. Guarantor Provisions: Include when a guarantor is required for the lease

6. Common Area Provisions: Include for properties in multi-unit buildings or complexes

7. Pest Control: Include for residential properties or food-related commercial spaces

8. Environmental Compliance: Include for industrial or commercial properties where environmental regulations apply

Suggested Schedules

1. Schedule A - Property Floor Plan: Detailed floor plan and measurements of the rental property

2. Schedule B - Inventory of Fixtures and Fittings: Comprehensive list of all items included in the rental

3. Schedule C - Condition Report: Detailed description of the property's condition at the start of the lease

4. Schedule D - House Rules: Applicable for residential properties or commercial buildings with specific regulations

5. Schedule E - Maintenance Schedule: Detailed maintenance responsibilities and schedules

6. Appendix 1 - Required Permits and Certificates: Copies of relevant permits, certificates, and local government approvals

7. Appendix 2 - Insurance Requirements: Detailed insurance specifications and coverage requirements

8. Appendix 3 - Payment Schedule: Detailed breakdown of all payments including rent escalation if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Residential Property

Commercial Property

Retail

Industrial

Hospitality

Office Space

Warehousing

Manufacturing

Food and Beverage

Healthcare

Education

Relevant Teams

Legal

Real Estate

Operations

Finance

Compliance

Risk Management

Facilities Management

Property Administration

Asset Management

Business Development

Corporate Services

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Facilities Manager

Legal Counsel

Corporate Real Estate Manager

Operations Director

Chief Financial Officer

Business Development Manager

Asset Manager

Compliance Officer

Risk Manager

Property Administrator

Tenant Relations Manager

Real Estate Portfolio Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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