Consent Form For Passport Submission Template for Philippines

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Key Requirements PROMPT example:

Consent Form For Passport Submission

"I need a Consent Form for Passport Submission for our Manila-based tech company, allowing our HR department to handle passport processing for 25 employees who will be attending a conference in Singapore in March 2025; the form should include specific data privacy clauses and a maximum holding period of 30 days."

Document background
The Consent Form For Passport Submission is a crucial document in Philippine business and administrative practices, commonly used when an individual needs to temporarily entrust their passport to an organization or institution. This document becomes necessary in various scenarios such as visa processing, employment documentation, travel arrangements, or educational applications. It serves as a protective measure for both the passport holder and the receiving party by clearly defining the terms of temporary passport possession, handling requirements, and return procedures. The form must comply with Philippine legislation, particularly the Philippine Passport Act of 1996 (RA 8239) and the Data Privacy Act of 2012 (RA 10173). It typically includes detailed information about both parties, specific purpose of submission, duration, and handling protocols, ensuring legal protection and clear accountability in passport transactions.
Suggested Sections

1. Title and Date: Clear identification of the document as a Consent Form for Passport Submission with the date of execution

2. Passport Holder Details: Complete information about the passport holder including full name, current address, contact details, and passport number

3. Receiving Party Details: Information about the organization/person receiving the passport including name, address, and contact information

4. Purpose of Submission: Clear statement of the specific purpose for which the passport is being submitted

5. Authorization Statement: Explicit consent statement authorizing the receiving party to hold and use the passport for the stated purpose

6. Duration: Specific timeframe for which the consent is valid and when the passport must be returned

7. Responsibilities: Obligations of the receiving party regarding passport safekeeping and proper handling

8. Data Privacy Statement: Statement regarding the handling of personal information in compliance with the Data Privacy Act

9. Signature Block: Space for signatures of the passport holder, receiving party, and witnesses if required

Optional Sections

1. Emergency Contact: Contact person in case of urgent matters relating to the passport - recommended when submission is for an extended period

2. Special Instructions: Any specific handling instructions or requirements - used when there are unique circumstances or requirements

3. Return Protocol: Detailed procedure for passport return - recommended for institutional receivers or when specific return procedures are needed

4. Witness Section: Space for witness details and signatures - used when additional verification is required or for high-risk situations

5. Government ID Details: Space for recording other government IDs as secondary verification - used in high-security situations

Suggested Schedules

1. Photocopy of Passport: Authenticated copy of the passport's bio-page attached as reference

2. Authorization Letter: If the submission is being done by a representative, their authorization letter is attached

3. ID Checklist: List of supporting identification documents provided along with the passport

4. Processing Requirements: List of specific requirements or procedures related to the purpose of submission

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Travel and Tourism

Education

Immigration Services

Banking and Finance

Human Resources and Recruitment

Diplomatic Services

International Business

Professional Services

Healthcare

Maritime and Shipping

Relevant Teams

Human Resources

Legal

Administrative Services

Compliance

International Relations

Document Control

Corporate Services

Global Mobility

Visa Processing

Student Services

Relevant Roles

HR Manager

Visa Processing Officer

Immigration Consultant

Travel Coordinator

Recruitment Manager

Administrative Officer

Compliance Officer

Embassy Officer

International HR Specialist

Document Control Officer

Legal Coordinator

Corporate Services Manager

Global Mobility Manager

International Student Advisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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