Consent Form For Passport Submission for Hong Kong

Consent Form For Passport Submission Template for Hong Kong

This document is a formal consent form governed by Hong Kong law that authorizes the temporary submission and holding of a passport by an organization or authorized party. It incorporates requirements under Hong Kong's Personal Data (Privacy) Ordinance and relevant immigration regulations, providing a legal framework for the secure handling of passport documents. The form includes specific provisions for the duration of possession, handling requirements, and return procedures, while ensuring compliance with local data protection standards and document security protocols.

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What is a Consent Form For Passport Submission?

The Consent Form For Passport Submission is a critical document used in Hong Kong when an organization requires temporary custody of an individual's passport for legitimate business or administrative purposes. This form is essential in various scenarios, such as visa processing, employment verification, or travel arrangements, where temporary surrender of passport documents is necessary. The document is structured to comply with Hong Kong's Personal Data (Privacy) Ordinance, immigration regulations, and relevant provisions of the Basic Law, providing clear authorization while protecting both the passport holder's rights and the receiving organization's obligations. It includes specific provisions for secure handling, defined duration of possession, and proper return procedures, making it suitable for use across various business sectors where passport handling is required.

What sections should be included in a Consent Form For Passport Submission?

1. Passport Holder Details: Full name, identification details, passport number, and contact information of the passport holder

2. Authorized Party Details: Details of the organization/entity to whom the passport is being submitted, including business registration or license numbers if applicable

3. Purpose of Submission: Clear statement of the specific purpose for which the passport is being submitted

4. Duration of Authorization: Specific timeframe for which the consent is valid and when the passport must be returned

5. Handling Conditions: Terms regarding how the passport will be stored, handled, and protected while in possession of the authorized party

6. Return Procedure: Process for returning the passport, including method and timeline

7. Declaration and Signature: Formal declaration of consent and understanding of terms, with signature blocks for all parties

What sections are optional to include in a Consent Form For Passport Submission?

1. Third Party Authorization: Additional section when passport may need to be submitted to third parties (e.g., consulates, government agencies) by the authorized party

2. Emergency Contact: Section for emergency contact details when passport holder may be unreachable

3. Special Handling Instructions: Any specific requirements for passport handling or storage beyond standard procedures

4. Copy Authorization: Specific permission to make and retain copies of the passport if required

5. International Transfer Clause: Required when passport might need to be sent overseas or to foreign entities

What schedules should be included in a Consent Form For Passport Submission?

1. Schedule 1 - Passport Details: Detailed schedule containing full passport information including passport number, issue date, expiry date, and issuing authority

2. Schedule 2 - Authorized Representatives: List of specific individuals authorized to handle the passport within the authorized organization

3. Appendix A - Identification Verification: Copy of passport holder's identification documents used to verify identity during submission

4. Appendix B - Submission Receipt: Standard form acknowledging receipt of passport, to be completed upon submission

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Consent Form

Cost

Free to use
Relevant Industries

Immigration Services

Human Resources

Travel Services

Education

Banking & Financial Services

Legal Services

Corporate Services

Recruitment

Relocation Services

Hospitality

Aviation

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretariat

Operations

Global Mobility

Immigration Services

Employee Services

Relevant Roles

HR Manager

Immigration Consultant

Visa Coordinator

Compliance Officer

Legal Administrator

Corporate Secretary

Recruitment Manager

Relocation Specialist

Travel Administrator

Employee Relations Manager

Administrative Officer

Legal Counsel

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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