Cleaning Business Contract Template for Philippines

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Key Requirements PROMPT example:

Cleaning Business Contract

"I need a Cleaning Business Contract for my tech company's new office building in Manila, starting from January 2025, with specific provisions for handling sensitive electronic equipment and after-hours cleaning services."

Document background
The Cleaning Business Contract serves as a foundational document for establishing professional cleaning service arrangements in the Philippines. This contract type is essential for businesses seeking to formalize their cleaning service relationships while ensuring compliance with Philippine regulations, including the Civil Code, Labor Code, and relevant environmental and safety standards. It is particularly important in the post-pandemic context, where enhanced cleaning protocols and documentation have become crucial. The document typically includes detailed service specifications, pricing structures, performance standards, and risk allocation provisions, making it suitable for various facilities from commercial buildings to industrial complexes. It addresses key aspects such as worker safety, environmental compliance, and quality assurance while incorporating specific requirements mandated by Philippine law and local government regulations.
Suggested Sections

1. Parties: Identification of the service provider (cleaning company) and the client, including full legal names, addresses, and registration details

2. Background: Brief context of the agreement and the parties' intention to enter into a cleaning services arrangement

3. Definitions: Key terms used throughout the contract defined for clarity and legal certainty

4. Scope of Services: Detailed description of cleaning services to be provided, including locations, frequency, and specific tasks

5. Term and Renewal: Duration of the contract, commencement date, and conditions for renewal

6. Payment Terms: Service fees, payment schedule, invoicing procedures, and payment methods

7. Service Provider's Obligations: Responsibilities of the cleaning company including quality standards, equipment provision, and staff management

8. Client's Obligations: Client responsibilities including access provision, utilities, and necessary information

9. Health and Safety: Compliance with health and safety regulations, including COVID-19 protocols and use of protective equipment

10. Insurance and Liability: Insurance requirements and allocation of risks between parties

11. Confidentiality: Protection of confidential information and trade secrets

12. Termination: Grounds for termination, notice requirements, and consequences of termination

13. General Provisions: Standard legal clauses including governing law, notices, and amendment procedures

Optional Sections

1. Environmental Compliance: Specific requirements for eco-friendly cleaning products and waste management, used when client requires green cleaning services

2. Specialized Cleaning Services: Additional services like deep cleaning, industrial cleaning, or specialized equipment cleaning, included when specific technical cleaning is required

3. Security Requirements: Special security protocols and clearances, necessary for high-security facilities or sensitive locations

4. Performance Metrics: Specific KPIs and quality measurement criteria, included when detailed performance monitoring is required

5. Subcontracting: Terms governing the use of subcontractors, included when subcontracting may be necessary

6. Force Majeure: Provisions for unforeseen circumstances preventing service delivery, particularly relevant post-COVID

7. Training Requirements: Specific staff training and certification requirements, included for specialized cleaning environments

Suggested Schedules

1. Schedule A - Service Specifications: Detailed breakdown of cleaning tasks, frequencies, and specific requirements for each area

2. Schedule B - Price Schedule: Detailed pricing structure including base rates, additional services, and any variable costs

3. Schedule C - Cleaning Materials and Equipment: List of approved cleaning products, equipment, and materials to be used

4. Schedule D - Service Locations: Detailed list of locations and areas to be cleaned, including access protocols

5. Schedule E - Performance Standards: Specific quality standards, inspection criteria, and reporting requirements

6. Appendix 1 - Health and Safety Procedures: Detailed safety protocols, emergency procedures, and risk assessments

7. Appendix 2 - Required Forms: Standard forms for reporting, inspections, and incident reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Industrial

Hospitality

Government

Financial Services

Technology

Manufacturing

Transportation

Residential Property Management

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Administration

General Services

Compliance

Health and Safety

Quality Assurance

Property Management

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Contract Administrator

Property Manager

Building Superintendent

Health and Safety Officer

Compliance Officer

Business Development Manager

Operations Manager

General Services Manager

Administrative Services Director

Maintenance Supervisor

Quality Assurance Manager

Site Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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