Claim Release Letter Template for Philippines

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Key Requirements PROMPT example:

Claim Release Letter

"I need a Claim Release Letter for settling a workplace accident claim from January 15, 2025, where an employee is releasing our company from all future claims in exchange for a lump sum payment, with specific inclusion of medical expenses coverage."

Document background
A Claim Release Letter is a crucial legal document used in the Philippines when parties wish to formally settle and terminate legal claims or potential disputes. This document is commonly employed following settlements, dispute resolutions, or accident claims, where one party agrees to release another from liability in exchange for compensation or other consideration. The letter must conform to Philippine legal requirements, particularly those outlined in the Civil Code of the Philippines regarding contracts and releases. It serves as evidence of the agreement between parties and typically includes specific details about the claims being released, the consideration provided, and any conditions attached to the release. The document is particularly important in risk management and dispute resolution contexts, as it provides legal finality to potential or actual claims and helps prevent future litigation on the same matter.
Suggested Sections

1. Letter Date and Address Block: Date of the letter and complete address details of both the sender and recipient

2. Subject Line: Clear identification of the letter's purpose as a Claim Release

3. Salutation: Formal greeting to the recipient

4. Identification of Parties: Clear statement of the parties involved, including full legal names and any relevant identifiers

5. Claim Description: Detailed description of the claim(s) being released, including dates, incident details, and claim numbers if applicable

6. Consideration Statement: Statement of the consideration being provided in exchange for the release

7. Release Declaration: Clear and unequivocal statement releasing the other party from all claims related to the described incident

8. Acknowledgment of Understanding: Statement confirming that the releasing party understands the implications of the release

9. Governing Law: Statement that the release is governed by Philippine law

10. Signature Block: Space for signatures, dates, and names of all parties

11. Witness Section: Space for witness signatures and details as required under Philippine law

Optional Sections

1. Non-Admission of Liability: Optional clause stating that the settlement and release do not constitute an admission of liability

2. Confidentiality Clause: Used when parties wish to keep the terms of the release confidential

3. Future Claims Waiver: Additional language specifically waiving unknown future claims that may arise from the same incident

4. Return of Property: Include when there is physical property or documents that need to be returned as part of the settlement

5. Non-Disparagement: Used when parties wish to include provisions against making negative statements about each other

6. Insurance Company Acknowledgment: Required when an insurance company is involved in the settlement

Suggested Schedules

1. Schedule A - Detailed Claim Description: Detailed listing of all claims being released when the claims are too numerous or complex to include in the main letter

2. Schedule B - Payment Details: Details of any settlement payment arrangements, including payment schedule if applicable

3. Schedule C - Related Documents: List of any related documents or agreements that are referenced in the release

4. Appendix 1 - Supporting Evidence: Copies of any relevant supporting documents referenced in the claim description

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Insurance

Construction

Manufacturing

Healthcare

Real Estate

Transportation

Retail

Financial Services

Professional Services

Employment

Education

Technology

Hospitality

Energy

Maritime

Relevant Teams

Legal

Risk Management

Compliance

Human Resources

Insurance

Claims Processing

Corporate Secretariat

Operations

Finance

Administrative Services

Dispute Resolution

Relevant Roles

Legal Counsel

Risk Manager

Claims Adjuster

Compliance Officer

Human Resources Director

Corporate Secretary

Insurance Manager

Settlement Officer

Legal Administrator

Operations Manager

Chief Legal Officer

Chief Risk Officer

Claims Manager

Litigation Manager

Contract Administrator

Business Unit Manager

General Manager

Chief Financial Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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