Board Member Solicitation Letter Template for Philippines

The Board Member Solicitation Letter is a crucial document in Philippine corporate governance, used when companies need to recruit new board members either due to expansion, replacement, or regulatory requirements. It must comply with the Revised Corporation Code of the Philippines, SEC regulations, and corporate governance guidelines. The letter serves as the first formal step in board member recruitment, containing essential information about the company, position requirements, qualifications, and compensation. For publicly listed companies, special attention must be paid to independence requirements and additional regulatory disclosures. The document is particularly important in the Philippine context where board composition requirements are strictly regulated and corporate governance standards are continuously evolving.

1. Company Letterhead and Date: Official company letterhead including complete contact information and date of letter

2. Recipient Details: Formal addressing of the potential board member with complete name and address

3. Subject Line: Clear indication that this is regarding a board position opportunity

4. Introduction: Brief introduction of the company and purpose of the letter

5. Company Overview: Concise description of the company, its mission, vision, and current market position

6. Board Position Overview: Description of the specific board position, responsibilities, and expected contribution

7. Qualifications and Requirements: Required qualifications, experience, and regulatory requirements for the position

8. Time Commitment: Expected time commitment, including board meetings, committee participation, and other responsibilities

9. Compensation: Overview of compensation package, including board fees, meeting allowances, and other benefits

10. Application Process: Clear instructions on how to express interest and submit required documentation

11. Closing: Professional closing with contact information for follow-up questions

12. Signature Block: Signature of authorized representative, typically the Board Chairman or CEO