Basic Supply Agreement Template for Philippines

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Key Requirements PROMPT example:

Basic Supply Agreement

"I need a Basic Supply Agreement for my manufacturing company in Manila to source electronic components from a local supplier, with strict quality control requirements and monthly deliveries starting March 2025."

Document background
The Basic Supply Agreement serves as a fundamental commercial contract in the Philippine business environment, establishing the legal framework for supply relationships between businesses. This document is essential when parties wish to establish a formal, ongoing supply arrangement that requires more structure than simple purchase orders but less complexity than a full distribution agreement. It typically includes provisions for ordering, delivery, pricing, quality standards, and risk allocation, all aligned with Philippine civil and commercial law requirements. The agreement is particularly valuable for businesses seeking to establish clear, legally-compliant supply chains while managing risks and expectations in their commercial relationships. It incorporates key protections required under Philippine jurisdiction while remaining flexible enough to accommodate various business needs and industry-specific requirements.
Suggested Sections

1. Parties: Identifies and provides full legal details of the supplier and buyer

2. Background: Sets out the context and commercial purpose of the agreement

3. Definitions: Defines key terms used throughout the agreement

4. Supply Obligations: Details the supplier's obligations regarding the provision of goods

5. Order and Delivery: Specifies the ordering process, delivery terms, and timelines

6. Price and Payment: States the pricing structure, payment terms, and invoicing procedures

7. Quality Requirements: Establishes quality standards and specifications for the supplied goods

8. Title and Risk: Determines when ownership and risk transfer from supplier to buyer

9. Warranties: Sets out warranties regarding the goods and services provided

10. Term and Termination: Specifies the duration of the agreement and termination rights

11. Confidentiality: Protects confidential information exchanged between parties

12. Liability and Indemnity: Allocates risks and establishes liability limits

13. Force Majeure: Addresses circumstances beyond parties' control affecting performance

14. Governing Law and Dispute Resolution: Specifies applicable law and dispute resolution mechanisms

15. General Provisions: Contains standard boilerplate clauses

Optional Sections

1. Intellectual Property Rights: Include when supply involves branded products or licensed materials

2. Insurance: Include when specific insurance requirements are needed due to high-value or high-risk supplies

3. Compliance with Laws: Include when supplies are regulated or require specific compliance measures

4. Export/Import Controls: Include for international supply arrangements

5. Performance Metrics: Include when specific KPIs or service levels need to be maintained

6. Environmental Requirements: Include when environmental compliance or sustainability is important

7. Security Requirements: Include when handling sensitive materials or accessing secure facilities

8. Business Continuity: Include when supply is critical to business operations

Suggested Schedules

1. Schedule 1 - Products and Specifications: Detailed list and specifications of products to be supplied

2. Schedule 2 - Pricing Schedule: Detailed pricing information, including any volume discounts or price adjustment mechanisms

3. Schedule 3 - Delivery Locations: List of approved delivery locations and any specific delivery requirements

4. Schedule 4 - Quality Standards: Detailed quality requirements and testing procedures

5. Schedule 5 - Service Levels: Specific performance metrics and measurement criteria

6. Schedule 6 - Form of Purchase Order: Standard form for placing orders under the agreement

7. Schedule 7 - Key Contacts: List of key personnel and contact details for both parties

8. Appendix A - Technical Requirements: Detailed technical specifications or requirements

9. Appendix B - Compliance Requirements: Specific regulatory or compliance requirements applicable to the supplies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Retail

Technology

Food and Beverage

Construction

Healthcare

Automotive

Electronics

Consumer Goods

Industrial Equipment

Agriculture

Textiles

Chemicals

Pharmaceuticals

Relevant Teams

Procurement

Legal

Supply Chain

Operations

Commercial

Risk Management

Compliance

Finance

Logistics

Quality Assurance

Relevant Roles

Procurement Manager

Supply Chain Director

Commercial Manager

Operations Manager

Legal Counsel

Contract Administrator

Purchasing Officer

Vendor Manager

Chief Operating Officer

Supply Chain Analyst

Business Development Manager

Sourcing Manager

Category Manager

Risk Manager

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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