The Authorization Letter To Attend Meeting is an essential document in Philippine business and professional practice, used when an individual or corporate officer cannot personally attend a meeting and needs to delegate their presence and authority to a representative. This document, governed by Philippine law including the Civil Code and Corporation Code when applicable, serves as formal proof of delegated authority. It typically includes detailed information about the principal, the authorized representative, the specific meeting details, and the exact scope of authority being granted. The letter becomes particularly important in corporate governance, shareholder meetings, and other formal business contexts where proper documentation of representation is legally required. For corporate matters, it may need to be supported by board resolutions and require notarization to ensure its validity.

1. Letter Date and Location: Current date and place of execution of the authorization letter

2. Addressee Details: Name and address of the organization or entity conducting the meeting

3. Subject Line: Clear indication that this is an Authorization Letter to Attend Meeting

4. Principal's Information: Complete name, address, and identification details of the person giving the authorization

5. Representative's Information: Complete name, address, and identification details of the authorized representative

6. Meeting Details: Specific information about the meeting including date, time, venue, and purpose

7. Scope of Authority: Clear description of powers granted to the representative (e.g., voting rights, decision-making authority)

8. Duration of Authority: Validity period of the authorization

9. Signature Block: Space for principal's signature, name, and date